Assistant Manager / Manager, Administration (ACIS) [NIE]
Job benefits
Parental Family Leave
We are fully aware that family comes first. To help you maintain a meaningful relationship with your loved ones, we, at National Institute Of Education, will give you paid parental leaves—be it paternity, maternity, or quality time.
Medical coverage
To ensure your health and wellbeing, you have various medical plans to choose from depending on your situation and unique needs. From partial up to full medical coverage, we got you covered.
Must have skills
Job description for Assistant Manager / Manager, Administration (ACIS) [NIE] at National Institute Of Education
The National Institute of Education (NIE) is the national teacher training institute in Singapore. We are committed to our vision of being An Institute of Distinction: Leading the Future of Educationand our mission to Inspire Learning, Transform Teaching and Advance Research.
The Academic Computing and Information Services (ACIS) division oversees and supports the information communication technologies (ICT) needs for NIE. We have more than 70 staff from the Digital Solutions (DS), Infrastructure and Database (ID), Information Security (IS) and Service Management (SM) departments, supported centrally by a lean administrative team. Together, we work hand-in-hand with our internal and external stakeholders to build an advanced, robust and secure IT infrastructure, network and systems for the NIE Community.
We invite applications for the position of Assistant Manager / Manager, Administration in ACIS. Join us for an exciting career as we work towards transforming the education landscape in Singapore.
Job Summary
The Assistant Manager / Manager, Administration of ACISwill provide the administrative and secretariat support to the division, assists in the implementation of ICT directives in the institute and promotes ICT initiatives through various programmes and media in its pursuit of its Vision and Mission. He/she will support the core administrative functions in the Divisional Director’s Office as well as manage the day to day operations in the Divisional Director’s Office.
Responsibilities:
Key Administration Support
- Manage and coordinate the IT Review process for all ICT-related procurement and budget requests for the institute.
- Manage and monitor the billings and charges to departments for the ICT support services.
- Provide secretariat support for committees or meetings chaired by the Divisional Director and/or Department Heads.
- Support the Operation & Project Management Committee (OPM) and initiatives.
- Provide administrative support for ACIS business continuity management and disaster recovery exercises/events.
- Provide other administrative and operational support for ACIS Office, events or activities organised by NIE.
Event Management and Communication
- Oversee, facilitate and work with multiple departments for the ICT orientation programme for incoming student teachers.
- Plan and organise events, trainings, staff development activities and divisional events.
- Plan and organise the Division’s Wellness and Teambuilding (W&T) events together with a committee.
- Proof-read memos, circulars and Electronic Direct Mail awareness and marketing materials.
- Manage and maintain the web contents for ACIS website and NIE Portal
- Manage and maintain the ACIS Facebook page regularly and respond to the enquiries promptly.
- Develop and design promotional and marketing materials when needed.
Data Protection and Data Governance
- Provide secretariat, operational and administrative support to NIE Data Protection Officer and Personal Data Protection Act (PDPA) Working Committee.
- Develop and design Electronic Direct Mail marketing campaign to promote and increase the awareness of PDPA in NIE.
- Manage and maintain the mailbox and respond to enquiries promptly.
- Plan, organise and facilitate the training programmes and exercises for NIE staff and student leaders.
Any other administrative duties as assigned.
Requirements:
- A University degree in Business, Marketing, Mass Communication, Social Sciences or equivalent.
- A minimum of three years of relevant work experience in administration and event management. Experience in Higher Education would be an advantage.
- Excellent written and verbal communication skills.
- Strong planning, organisational and problem-solving skills.
- Proficient in Microsoft Office Applications and Adobe.
- Meticulous and ability to multi-task.
- Ability to work independently and in a team.
- Good people management skills.
About the company
Welcome to the National Institute of Education (NIE) Singapore. We are a national teacher training institute in Singapore. We are proud to be an integral part of the educational service.
The Singapore education system has been referred to as being one of the most successful educational systems in the world. This is, in part, due to the sound educational policies and research in the shaping of curriculum and management practices for schools.
More importantly, it is owing to the passion and perseverance of more than 33,000 committed and dedicated teachers in force.
We are proud to be able to call this community our colleagues and to work alongside them to improve the quality and impact our education system for the future.
Thus, NIE is committed to our vision of being an institute of distinction and our mission of creating the world-class institute renowned for its excellence in teacher education and educational research.
Office address
NIE1-04-01, 1 Nanyang Walk, Singapore 637616 
