Job description for Administrative Coordinator at Asia Partners Corporation
About the Role:
We are looking for a highly organized and proactive Administrative Assistant for the Jakarta office operations while acting as the primary logistical and communication conduit to our Hong Kong headquarters.
Capable to be working in a dynamic environment, and ensuring that administrative workflows between the two locations run without a hitch.
Key Responsibilities:
1. Office & Facility Management (Jakarta)
Oversee the day-to-day operations of the Jakarta office (supplies, vendor management, maintenance).
Negotiate with local Jakarta vendors (catering, cleaning, IT support) to ensure cost-efficiency while meeting HK quality standards.
2. Financial & Procurement Administration
Process expense reports for both Jakarta and HK, handling multi-currency invoicing (IDR and HKD).
Monitor and track the local office budget, providing monthly spending reports to the HK Finance department.
Handle local tax documentation and regulatory administrative requirements as needed.
3. Communication & Documentation
Draft internal memos and external correspondence in English on behalf of management.
Maintain a centralized digital filing system (Google Drive/SharePoint) accessible to both Jakarta and HK teams.
Take minutes during high-level hybrid meetings and distribute actionable points to both offices.
Qualifications & Requirements:
Experience: 3 to 5 years of experience as an Administrative Assistant ot Officer
Education: Bachelor’s Degree in Business Administration, Management, or a related field.
Language Skills:
Fluent in English and Bahasa Indonesia (written and spoken) – Mandatory.
Technical Skills: Advanced knowledge of MS Office Suite (Outlook, Excel, PowerPoint) and Google Workspace. Familiarity with Zoom/MS Teams for hybrid meeting management.
