Admin Support (Work from Home - USA Time Zone)
Jawa, Indonesia (Remote possible)
Job benefits
- Remote work options
- Parental/family leave
- Medical coverage
Must have skills
Job description for Admin Support (Work from Home - USA Time Zone) at PT. STREAMWORX REKA SOLUSI
Deskripsi Pekerjaan
Admin Support (Work from Home - USA Time Zone)
PT Streamworx Reka Solusi
Keuntungan
· Work from Home
· Fresh graduate with high GPA Min 3.3 preferred
· Willing and prepared to work in US time zone ( 20.00 – 05.00 WIB ) , Fluent English
Deskripsi Pekerjaan
Choose one or two of the following support role:
Sales Support Job Responsibilities:
o Process orders via email or phone.
o Check data accuracy in orders.
o Contact clients to obtain missing information or answer queries.
o Liaise with the Logistics department to ensure timely deliveries.
o Maintain and update sales and customer records.
o Stay up-to-date with new products.
o Send quotations to customers
o Verify lead times with vendors
o Answer product and technical questions
o Source products not currently offered
o Other duties as assigned.
Purchasing Support Job Responsibilities:
o Contact suppliers to ensure that all open purchase orders are received on time
o Create Purchase Orders and update them timely
o With guidance from the buyer, assist in the sourcing of product/services
o Maintain constant contact with vendors and shipping companies while deliveries are in route
o Work with other team members to solve discrepancy of the purchase
o Work with vendors to solve delivery and invoicing issues
o Review the different reports pertaining to purchase orders and ensure they are not late and dates are updated
o Process Freight/Vendor Claim
o Other duties as assigned.
Logistic Support Job Responsibilities:
o Process Shipping label and documentation electronically
o Process Hazardous Material documents electronically
o Process freight claim to both vendor and/or shipping company electronically
o Coordinate with Sales and Logistic team when there are shipping issues
o Other logistic duties as assigned
Accounting Support Job Responsibilities:
o Assist Account Payable and Account Receivable processes as assigned by the AP/AR teams, including but not limited to:
o Facilitate payment of invoices due and past due by sending email correspondence and making collections calls
o Record information regarding the financial status of customer and status of collection efforts
o Receive and post payments
o Prepare Bank reconciliation
o Produce and use data reports effectively to identify open items and audit work
o Work effectively with internal resources to resolve collections-related activities
o Review weekly receivables reports and provide findings of proposed receivables adjustments, write-offs, and payment history
o Reconcile the accounts receivable ledger to ensure that all payments are accounted for and properly posted
o Research and apply not allocated cash
o Assist in financial management and analysis, as needed
o Reconcile purchase orders by verifying entries and comparing system reports to balances.
o Protect the organization's value by keeping information confidential
o Experience with the accounting cycle to include posting to the general ledger up to preparing the trial balance.
o Process Stock Count results electronically
Skills/Qualifications
o Must possess strong team-oriented skills.
o Ability to work in both collaborative and independent work environments.
o Experienced in MS Office (Outlook, Excel in particular). NetSuite ERP experiences a plus.
o Excellent organizational and multitasking skills.
o A team player with a high level of dedication.
o High Integrity, Proactive, and Willingness to learn is a MUST
Personal:
· Fluent in English both written and spoken.
· Willing and prepared to work in US time zone (Indonesia night time) and follow US Public Holiday.
· Details and Results Oriented: You must have the capacity and patience to review and enhance your work repeatedly to ensure validity and accuracy.
· Strong analytical and internet research skills.
· Reliable, positive, team player.
· Excellent communication skills, oral and written. We brainstorm a lot and it is important for all team members to participate in discussions. You will also be asked to document and produce manuals and how-to documents, as well as train other departments on new processes that we implement.
· High Integrity, Proactive, and Willingness to learn is a MUST
· Flexible and Dynamic: it is very common with small to medium size teams, that individuals are asked to carry out tasks that are outside the scope of their main responsibilities.
About the company
Office address
Heartline Center 2/F No. 215 Jl. Permatasari No.1000 Lippo Village, Karawaci, Tanggerang 15811