Job description for Admin Sales Support / Admin Operational at Bottega&Artisan
Job Description
1. Prepare quotation proposals for material and installation requests from the Sales Team.
2. Verify customer data, product specifications, stock availability, delivery costs, and applicable discounts according to company policies.
3. Create and process Sales Orders (SO) based on approved quotations or customer Purchase Orders (PO).
4. Coordinate with warehouse and logistics teams regarding stock allocation, delivery preparation, and shipment schedules.
5. Monitor customer payment status and coordinate with the Finance Team regarding payment confirmations.
6. Process Delivery Orders (DO) and ensure complete delivery information, including customer address, PIC, and special instructions.
7. Handle administrative documents related to professional registration forms, internal memos, and operational reports.
8. Coordinate with Import/Logistics teams regarding indent products, incoming stock schedules, and factory availability.
9. Maintain accurate documentation and ensure all sales administration processes are completed properly and on time.
10. Support operational coordination between Sales, Warehouse, Finance, Marketing, and related departments.
Qualifications
- Minimum Diploma/Bachelor Degree in Administration, Management, or related field.
- Minimum 2–4 years experience in Sales Administration / Operational Administration.
- Detail-oriented, organized, and able to work with high accuracy.
- Good communication and coordination skills.
- Familiar with Microsoft Excel and administrative systems.
- Experience in building material, interior, or retail industry is preferred.
- Able to work under deadlines and handle multiple tasks effectively.
