Job description for Admin & HR Operations Executive at Anymind Group
As an Admin & HR Operations Executive, you will manage end-to-end office logistics and vendor relations while ensuring HR compliance through meticulous database maintenance, payroll support, and labor law alignment.
What You Will Do
1. Office Administration
- Supervise outsourcing suppliers (office leasing, sanitation, stationary, pantry supplies, etc.)
- Organize internal events like birthdays, TGIF, and bootcamps.
- Act as the primary contact point for welcoming guests and managing front-desk professional standards.
- Consolidate and verify taxi, phone, utility bills, and all business trips (flights, hotels, visas)
- Assist expatriate employees with government paperwork, including visa, work permit, temporary residence
- cards.
- Maintain records of company assets (e.g., MacBooks) and manage parking card registrations.
2. HR Operations and Compliance
- Update and maintain employee databases is 100% accurate, up-to-date, and that all digital and physical
- personal profiles are complete.
- Manage personal income tax (PIT) and dependent registration for employees.
- Monitor monthly timesheet and leave requests to ensure accurate data for payroll
- Support the team with onboarding logistics, termination processes, and local authority paperwork.
- Manage the contract review, ensure the compliance with the Labor Code
- Perform other tasks on Line Managers’ assignment.
Who You Are
- Bachelor’s degree in Marketing, Business Administration, or related field
- Proficiency in Vietnamese & English
- Minimum of 2 years of experience in Admin or HR Operations.
- Experience in a digital marketing agency is a plus.
- Tasks & time management skills, proactive attitude are prioritized.
- Result-driven and have a good sense of responsibility as well as a strong enthusiasm.
- Good communication skills.
- Excellent MS Office skills (MS Excel, MS PowerPoint).
- Ability to multi-task in a fast-paced environment.
- Proven organizational skills and attention to detail, as well as the ability to prioritize and work well in an environment with competing demands
Why You’ll Love It
- Competitive Salary
- Performance Review (2 times per year)
- Performance Bonus (1 time per year from 0.5-3 months salary amount)
- Annual Leave: 15 days and other leave types
- Private Health Insurance
- TGIF, monthly birthday, and other fun events
- MacBook to be provided
- Good chance to explore new trends in the digital market
- Opportunity to learn and work with the most advanced advertising technology platforms
- Work in a professional, active, international and dynamic environment
