Job Requirements
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vlaurent
Last active 2 years ago
Skills
Job description for Senior Administrative assistant at French Chamber Of Commerce In Singapore
On behalf of one of its clients, The French Chamber of Commerce is looking for a Senior administrative assistant.
Based in Singapore, the candidate reports into the Director, Administration, Asia Pacific and is a part of Global Company's team and the administrative support management.
Overall, the Senior administrative Assistant contributes to the office/team assistance and promotes collaboration and teamwork. The
Senior Administrative Assistant is a resource person for the Singapore office, who maintains courteous and respectful relationships with internal and external partners.
He/She contributes to achieving the objectives of the Company in Singapore and at a Global level as a whole.
Main responsibilities
• Provide end-to-end administrative support (e.g. effective calendar management, travel
scheduling, prioritizing tasks, files organization, expense report submission via
Concur, accounting administration etc) to the Vice President, Asia Pacific.
• Organize the business travel of VP and members of the team and prepare expense
claims on Concur.
• Make the relevant documents available for the VP for the important meetings and
executive committees.
• Effectively organize the logistics of certain committees, meetings of teams served,
prepare the agenda and participate, if necessary.
• Actively collaborate on document management, contributing to the development and
management of the different portals.
• Ensure the implementation and follow-up of the directives and policies within its sector
• Save deal files and ensure they are maintained in an orderly manner on Sharepoint
Carry out follow-up with the team and other stake holders on behalf of the VP, manage
deadlines and track all requests made to the team.
• Manage payments for transactions, track invoices, prepare payment requests in MAX
platform and ensure end to end process of these payments.
• Organize coffee and lunch service during business meetings.
• Collaborate to update internal processes and procedures.
• Maintain cordial business relations with internal and external partners;
• Back-up support, if required, the administrative services coordinator or other
administrative assistants during their leave and vacation.
• Complete every other related task that one of the team leaders may assign or that is
required by his functions.
Requirements
• Graduate degree in any discipline – (Finance, HR, Marketing, Operations
Management)
• Minimum 15 years of experience in similar functions;
• An equivalent combination of education and experience will be considered;
• Excellent proficiency of general IT tools, particularly MS Outlook (particularly in
Calendar Management) Word, Excel and PowerPoint software;
• Knowledge of Sharepoint considered an asset;
• Sound knowledge of budgetary concepts and processes;
• Excellent proficiency of English, spoken and written. Strong knowledge of French would be a
a plus to liaise with the Head Quarter
• Team player with strong inter-personal and collaboration skills
• Ability to prioritize
• Exemplary attention to detail and ability to work effectively under pressure
• Strong interpersonal skills and dynamic
• Flexible and available
• Highly organised and flexible, resilent, mature and able to deal with stress and
ambiguity
• Proactive and autonomous
• Self-motivated, responsive and results-oriented
• Ability to resolve problems in a fundamentally sound manne