Job Requirements
Job benefits
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Medical insurance
To ensure your health and wellbeing, you have various medical plans to choose from depending on your situation and unique needs. From partial up to full medical coverage, we got you covered.
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Team-building events
Our company simply cannot function well without teams of people working together. That said, we provide numerous team-building activities and events for you and your team to nurture meaningful relationships between every individual.
Skills
Job description for Logistics Coordinator / Executive at Spectrum Ingredients Pte Ltd
- Preparation and processing of all import shipment orders, contracts and all documentation.
- Prepare and submit purchase contracts, sales contracts, proforma invoices to suppliers and customers.
- Ensure accuracy in products, pricing and invoicing
- Liaise and coordinate with overseas vendors/customers, freight forwarders , carriers and 3PL.
- Monitor and follow-up with suppliers/customers to ensure on-time and accurate shipping document submission
- Rectify problems and coordinate with suppliers/carriers on damages on products/container, shortages and non-conformance to specification/CoA from incoming shipments.
- Liaise with Regional Sales Office, quality control and import department on shipping arrangement, e.g. quantities to be shipped, packing, shipping details, order fulfilment and preparation of labels for extended products.
- Responsible for customer invoicing generation and co-ordination between Customers and Accounts department.
- Coordinate the submission of weekly &/or monthly report to Malaysia Sales Office.
- Preparation and printing of 3P labels for Malaysia exports, extended shelf-life products before exporting the cargo.
- Acquire in-depth knowledge on current operational procedures and take steps for improvement and cost savings.
- Develop constructive and cooperative working relationships with those in the team, as well as cross-functionally.
- To ensure proper upkeep of the documentation system and filing of the export proof of documents (Resit Rasmi, K1 Form and CCP).
- Dispatch original customs clearance documents to customers and to ensure that customers receive the documents on time.
- Assist on any other admin adhoc duties as and when necessary.
- Candidate must possess at least Diploma/Advanced/Higher/Graduate Diploma, Bachelor's Degree/Post Graduate Diploma/Professional Degree
- Experienced in processing import shipments and documentation for F&B products
- Familiar with Malaysia trucking shipments, incoterms and documentation coordination preferred
- Familiarity with Microsoft NAV software strongly preferred
- Prior customer service/sales experience preferred
- Must be good in English
- Must be motivated, self starter and able to multi-task
- Working Hours: Monday to Friday (9am - 5.30pm) and alternate Saturdays (9am -12.45pm)
- Preferably Singaporeans
- Must be proficient in MS Office