Job Requirements
Skills
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Job description for Junior Secretary at BIASA Group
- Providing support to our managers and employees
- Assisting in daily office needs and managing company’s general administrative activities
- Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
- Ensuring all incoming calls are answered quickly, taking clear and accurate messages when necessary
- Collecting and distributing all incoming post and deliveries
- Managing and booking all outgoing post and couriers
- Supporting the senior Executive Assistant with admin and document overflow
- Covering diary management when required, including organizing travel and accommodation and email correspondence
- Taking care of various administrative and organizational details meticulously.
- Devising and maintaining office systems, including data management and filing.
- Handle confidential documents ensuring they remain secure.
- Miscellaneous tasks to support executive and senior administrative assistants, which will vary according to the sector and to the manager’s remit.
- Degree in business administration or relative field
- Proven experience as an Administrative Assistant, Virtual Assistant or Office Admin Assistant
- Knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industry
- Familiarity with basic reporting techniques
- Excellent organizational and time-management skills
- Outstanding communication and negotiation abilities (writing and speaking)
- Integrity and confidentiality
- Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
- English skill both speaking and writing
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