The Human Resources Executive is responsible to provide support in the various human resource functions which include recruitment, new staff induction, compensation & benefits, training & development and day-to day HR operations including administrative support to the Head of Human Resources.
Duties and Responsibilities
· Process all new staff recruitment, schedule/coordinate job interviews with candidates and prepare employment contracts and all relevant supporting documents for new employees.
· Facilitate new employees joining formalities and new employees induction.
· Update and ensure that all employees’ records are accurately maintained in the personal files of employees, including in digital format as necessary.
· Ensure that all records and changes in employees’ movements are updated within the stipulated timeline for monthly payroll processing to ensure zero errors in payroll processing.
· Manage and update employees’ leave records and benefits entitlement.
· Administer and manage training programmes and processes ensuring that HRD grants are applied and claimed accordingly in a timely manner.
· Compile and maintain training records for all employees.
· Monitor new employees’ confirmation and prepare confirmation letters after necessary approval is obtained.
· Monitor and remind managers on expiry of employment contracts and prepare renewal of employment contracts after necessary approval is obtained in a timely manner.
· Assist academic staff to apply and renew teaching permits and process the applications (new and renewal cases) accordingly ensuring that all relevant documents are submitted for processing in a timely manner.
· Completing relevant paperwork relating to employee resignations and assist with exit interviews.
· Liaise with medical insurance providers to register new employees, withdraw resigned employees and provide assistance to employees to resolve their claims issues.
· Process monthly payroll for all employees.
· Organise and compile records and data as and when required for audit purposes.
· Undertake any other duties as may be reasonably directed from time to time.
· Bachelor’s Degree in Human Resources/Business/Management or other related field
· 2-3 years of relevant work experience in human resources
· Knowledge of all statutory legislations and regulations and labour laws
· Good understanding of HR functions
· Knowledge of and skill in using Microsoft software applications (Word, Excel and PowerPoint)
· Strong organisational skills with ability to pay close attention to detail and perform various tasks simultaneously and accurately
· Ability to work with minimal supervision and maintain strict confidentiality of all records and information
· Ability to work and interact well with all levels of employees in the company
· Ability to communicate effectively and professionally (verbal and written)