general affair supervisor

Job Description

Manage and ensure smooth daily General Affair operations across office and operational facilities.

• Oversee procurement of office supplies, pantry items, consumables, and operational tools.
• Monitor and support PO processing in SAP for operational and routine expenses.
• Manage office building facilities, infrastructure, and maintenance activities to ensure proper functionality.
• Coordinate with vendors related to building maintenance, utilities, housekeeping, security, and operational services.
• Manage company vehicle schedules, maintenance, STNK renewals, parking, and operational support.
• Coordinate business trips including flight tickets, hotels, and visa arrangements for employees and management.
• Supervise office asset maintenance and ensure all company facilities are well maintained.
• Prepare and monitor GA operational reports and administrative documentation.
• Ensure compliance with company procedures, QHSE standards, environmental regulations, and workplace safety requirements.
• Lead, guide, evaluate, and monitor the performance of the General Affair team.
• Control GA operational budgets and support cost efficiency initiatives.

Requirements

• Minimum Bachelor’s Degree (S1) in Management, Engineering, or related field.
• Minimum 3 years of experience in the same position or related field.
• Strong knowledge of General Affair operations, building/facility management, and asset management.
• Familiarity with SAP system for PO processing and operational administration is preferred.
• Good understanding of vendor management, office maintenance, utilities, and operational support services.
• Proficient in Microsoft Office and administrative systems.
• Knowledge of Quality Management, Environmental, and K3 systems.
• Strong leadership, communication, negotiation, and problem-solving skills.
• Able to work independently, manage teams, and handle multiple operational activities effectively.
• Good discipline, responsibility, and professional attitude.