This job post is managed by
Grande Valore Hotel & Serviced-Apartment
Last active 3 days ago
Skills
Job description for Executive Secretary at Grande Valore Hotel & Serviced-Apartment
Qualifications:
- High school diploma or equivalent; bachelor's degree in business administration or a related field is a plus.
- Proven experience as an executive secretary or similar administrative role.
- Proficiency in office software and technology, including Microsoft Office Suite, VHP Hotel Program.
- Excellent communication and interpersonal skills.
- Strong organizational and time management abilities.
- Attention to detail and a high level of accuracy.
- Discretion and the ability to maintain confidentiality.
- Adaptability and the ability to work under pressure.
- Knowledge of office equipment and procedures.
- Able to speak using English and Japanese (will be tested upon interview)
- Having experience as a front office agent or FB Waitress is a plus
Preferred Qualifications:
- Previous experience supporting senior level executives (General Manager, Executive Assistant Manager, Operations Manager).
- Knowledge of hospitality industry-specific terminology and practices.
- Certification in administrative or secretarial studies.
Your job description:
- Calendar Management: Coordinate and manage the executive's schedule, including scheduling meetings, appointments, and travel arrangements.
- Communication: Handle all incoming and outgoing communications on behalf of the executive, including emails, phone calls, and written correspondence.
- Documentation: Prepare, edit, and proofread reports, memos, letters, and other documents. Maintain accurate records and filing systems.
- Meeting Coordination: Arrange and coordinate meetings, conferences, and events. Prepare agendas, take minutes, and distribute meeting materials.
- Travel Arrangements: Make travel arrangements, including booking flights, accommodations, and transportation. Ensure all travel plans align with the executive's schedule and preferences.
- Office Management: Oversee the organization and maintenance of the executive's office, including ordering supplies and managing administrative tasks.
- Confidentiality: Maintain strict confidentiality of sensitive information and handle confidential matters with discretion.
- Information Flow: Facilitate communication between the executive and various departments or individuals within the organization.
- Follow-up: Ensure that action items and tasks assigned to the executive are completed in a timely manner. Track progress and deadlines.
- Support: Provide general administrative support, including screening calls, managing emails, and handling routine inquiries.
About the company
Grande Valore Hotel & Serviced-Apartment is strategically located in the high-end area of Jababeka Industrial Park with easy access from the high-way of Cikarang Utara KM 29, close to the Cikarang Japanese School and Living Plaza Mall. Combining new premium luxury residence with an unobtrusive service for business travellers and families.
Offering 235 units, ranging from Studio, 1 Bedroom, 2 Bedroom and 3 Bedroom of luxury and home ambiance with a spectacular resort garden view. Family friendly environment complete with children playground, sky pool, pool lounge and pet garden.
Office address
Jl. Jababeka Raya Kav. A-2, Kota Jababeka, Cikarang Bekasi