Job description for Executive Assistant (Onsite) at CV Virtual Staff Indonesia
Position Title: Executive Assistant
Location: Central Park, Jakarta (Onsite)
Employment Type: Full-Time
Employer: Virtual Staff Australia Pty Ltd
About Virtual Staff Australia
Virtual Staff Australia is a Sydney-based outsourced staffing provider that helps Australian businesses grow by connecting them with dedicated, high-performing professionals based in Indonesia. We are seeking an organised, proactive, and detail-oriented Executive Assistant to support one of our Australian clients. This is an office-based position located in Central Park Jakarta. Remote or work-from-home arrangements are not available.
Qualification:
Female/Male
Minimum education: Diploma 3
Maximum age: 30 years
Minimum 2 years of experience in the related field
Must be fluent in English
Honest and disciplined
Satisfied with consistency and structure in their work schedule
Prioritisation skills
Placement: Jakarta (Central Park)
Key Responsibilities
Executive & Administrative Support
Manage email inboxes and prioritise communications
coordinate calendars, appointments and scheduling
handle administrative phone calls and correspondence
prepare documentation
conduct follow-ups
provide bookkeeping and Xero administration support where required.
Email Marketing & CRM Administration
Maintain and clean mailing lists
build and segment databases
apply CRM updates
schedule newsletters and email campaigns
coordinate approved business communications.
Social Media Administration
Schedule and publish approved content across LinkedIn, Facebook, Instagram, YouTube, YouTube Community and Google Business Profile
manage content calendars and publishing schedules.
Website & Content Management
Update WordPress websites
upload blogs
manage internal links
update metadata and SEO-related content
support content publishing.
Canva & Digital Marketing Support
Create graphics, thumbnails and templates using Canva
maintain digital asset libraries
support marketing workflows.
Video Content Administration
Organise video assets
create clips
add captions and subtitles
upload and publish videos
maintain content libraries.
Confidentiality & Data Security
Maintain strict confidentiality, follow security procedures, protect business information and handle data in accordance with company requirements.
Skills & Qualifications
Minimum two years of administrative or executive assistant experience; excellent English communication skills; Microsoft 365 proficiency; strong organisational skills; ability to work independently. Experience with WordPress, Xero, Canva, social media tools and video editing is advantageous.
Personal Attributes
Organised, proactive, professional, reliable, accountable, detail-oriented and customer-focused.
Working Arrangement
Full-time onsite role based in Central Park Jakarta. Work directly with Australian businesses and receive ongoing training and career development opportunities.
Success Measures
Responsiveness, accuracy, timely task completion, quality of support, professionalism and compliance with company policies.
