Commercial Enterprise & Development Administration Officer
Must have skills
Job description for Commercial Enterprise & Development Administration Officer at British School Jakarta
PURPOSE
Perform general secretarial and administrative activities including arranging and coordinating meetings, appointments, travels, events, budget monitoring and recap as well as other administrative work requested by the CE&D Director. This is to ensure the administrative needs in the CE&D Department are met and the operational aspects run smoothly, effectively and efficiently.
AREA OF RESPONSIBILITIES
Administrative Management
- Provide support in administration processes for CE&D's business activities to ensure a smooth and timely operation to support the School's initiatives and goals, including raising purchase requisitions or requesting cash advance/reimbursement in the provided system, arranging new employee induction, and data/record management.
- Arrange and coordinate with relevant parties for internal meetings of the CE&D Department and for external meetings with relevant stakeholders.
- When requested for each meeting that is arranged and attended, take notes during the meeting and draft a minutes of meeting and distribute to the attendees.
- Monitor CE&D budget in support of the School's annual initiatives and goals, including compiling CED budget every month
Customer Service
- Act as the receptionist for the Commercial Enterprise and Development Departments ie: welcoming parents and prospective students, vendors, and other guests.
- Assist in email correspondence and answer telephone calls properly as a response to customer enquiries or requests.
- Ensure the CE&D office space is kept neat and tidy, so it is comfortable for everyone who works in there or visits the building.
Travel Support
- Arrange domestic and international business travels taken by the CE&D Director or other CE&D members when required, including preparing the itineraries, booking the transport and accommodation, processing the reimbursement and payment of expenses, or other administrative work related to travel support for CE&D
Event Support
- Assist in the planning for events initiated by the CE&D Department and help ensure that the business agenda effectively and efficiently aligns with the School's goals and initiatives.
- Prepare, organise and develop certain administrative requirements, such as formal presentation material, meeting minutes correspondence, summary of data in support of business activities and events.
- Provide support to the specific area induction programme for new CE&D staff when required by coordinating with HR in preparing and updating welcoming documents, scheduling and delivering induction to the new CE&D staff on the standard and agreed topics such as data keeping and regular meeting schedules.
General Duties
- To be familiar with, and uphold all, Safeguarding policies and Child Protection and Responsible Use of Data policies and procedures within the school.
- In liaison with the Line Manager, take responsibility for upholding Health and Safety practice within your own working area and be responsible for completing risk assessments/near misses as appropriate.
- Undertake any other reasonable duties as advised by the Commercial Enterprise & Development Director, the Marketing & Communications Manager, the Admissions Manager, or the Enterprise Development Manager.
REQUIREMENTS
- Minimum Diploma-3 (D3) in Business Study / Administration / Public Relation / Management / Marketing / Commerce or any other relevant discipline.
- Minimum 3 years of relevant working experience in general administration or business management and having experience in an International School setting is desirable.
- Possess excellent secretarial and administrative skills including correspondence and filing / record management.
- Possess advanced computer literacy using MS Office and Google Suites or other applications for word processing, data storage and retrieval, email, spreadsheet, web applications and other administrative activities such as simple budgeting.
- Possess good written and verbal English and Bahasa Indonesia language proficiency.
- Possess advanced communication skills both verbal and written to be able to liaise and consult with various people from internal/external, draft related documents and develop material for formal presentation.
- Possess advanced interpersonal skills to be able to interact with multiple and different stakeholders and ability to work independently or as a team.
- Possess ability in providing full assistance and support in the event management area.
- Possess Customer Service Excellence, including being able to respond to inquiries from internal/external stakeholders timely.
- Possess a friendly and pleasant personality when dealing with people (e.g.staff, guests, parents, students and external stakeholders.
- Possess excellent organisation skills and strong care for tidiness and a clean working environment (i.e. CE&D building has to be kept clean, tidy and representative of BSJ as a school).
- General understanding of the School's administrative system, policies and procedures.
About the company
The British School (BSJ) was established in 1973 under the auspices of the British embassy. It has developed into a truly international school with over 44 nationalities in attendance, from Foundation Stage to Year 13 (3 - 18 year olds).
Primary school students follow the EYFS curriculum in Kindergarten KG1/KG2 and then the International Primary Curriculum (IPC) and National Curriculum for English and Maths in Key Stage 1 and 2 (years 1 to 6). Secondary School students follow the IB MYP for Years 7 – 9 and the I/GCSE from the age of 14 to 16 (years 9 to 11). From the age of 16 to 18 (Years 12 & 13), students follow the International Baccalaureate Diploma programme. The school also offers the IB Career Related Certification (IBCP) in Years 12 and 13. All secondary students have 30 minutes of wellbeing practice every day to support their social and emotional learning.
The school is set in an eighteen hectare campus in the south of the city and is recognised as having teaching and sporting facilities of the highest quality (which includes an olympic-sized swimming pool and contemporary theatre complex) and the warmth of our community makes BSJ an enjoyable place to work.
BSJ recruits well-qualified, experienced career professionals with relevant EYFS, International Primary Curriculum (IPC), National Curriculum, IGCSE, GCSE and IB (MYP & DP) experience. Contributions to co-curricular programmes are essential. Outstanding teachers from other backgrounds will be considered if the applicant is willing to learn and work within the BSJ system and ethos. Professional development is an integral aspect of school life at BSJ with a number of staff actively involved in courses on leadership and personal development.
Office address
Jalan Raya Jombang -Ciledug , Parigi -PondokArenCompany gallery
