Admin & HR Officer

Position Overview

The Admin & HR Officer will be responsible for managing HR operations, office administration, finance-related tasks, and employee support. This role ensures compliance with Japan labor laws, smooth office operations, and effective support for employees and management.

Key Responsibilities

HR Operations

• Manage personnel records (physical and digital).
• Update internal databases with new hire information and employee changes.
• Assist in recruitment processes (scheduling interviews, preparing job ads, issuing employment contracts).
• Develop and distribute guidelines and FAQs about company policies.
• Gather payroll data and prepare HR-related reports.

Office Administration

• Coordinate office operations, including facilities management and compliance.
• Oversee logistics for events, meetings, and employee relocations.
• Manage travel arrangements and process expense forms.
• Ensure compliance with organizational policies and procedures.

Finance Administration

• Compile documents for Finance processing.
• Prepare PR for payment processing.
• Maintain tracker/database for invoices and vendor billing.
• Liaise with Finance team on finance-related issues.
• Provide support to Finance team as required.

Employee Support

• Provide guidance to employees regarding benefits, policies, and HR inquiries.
• Facilitate onboarding and offboarding processes.
• Assist in organizing training sessions and seminars.

Policy Development

• Contribute to creating and revising company policies.
• Ensure policies are up-to-date and compliant with Japan labor laws.

Requirements & Skills

• Experience: Previous experience in HR or administrative roles.
• Education: Bachelor’s degree in Human Resources Management or a relevant field.

Skills:

• Strong organizational and communication skills.
• Familiarity with HR systems and Japan labor legislation.
• Proficiency in spreadsheets and MS Office applications.
• Ability to handle confidential information with discretion.