Job description for Administrator at PT Optima Educational Services
We are looking for a detail-oriented, resourceful, and highly organized Administrator with strong English communication and online research skills to join our team. This is a full time position, which requires working 6 days a week (Mon-Fri and Sat).
The ideal candidate is a fast learner who can independently find accurate information, manage multiple administrative tasks, and work efficiently with minimal supervision.
Key Responsibilities
- Prepare, complete, and submit applications to overseas schools, universities, and other educational institutions.
- Assist with visa application forms, document preparation, and administrative processes.
- Conduct online research to find information about educational institutions, admission requirements, courses, scholarships, and visa requirements.
- Research and compare student accommodation options and other relevant services overseas.
- Gather, verify, and organize information from various websites quickly and accurately.
- Create engaging social media content, including captions, graphics, and promotional materials.
- Communicate with overseas institutions and relevant parties via email in English.
- Maintain accurate records, organize documents, and monitor application deadlines.
- Perform other administrative and research-related tasks as required.
Requirements
- Minimum Diploma or Bachelor's degree in any discipline.
- Strong English proficiency, particularly in reading, writing, and email communication.
- Excellent online research skills, with the ability to find, evaluate, and summarize information quickly and accurately.
- Exceptional attention to detail and accuracy when handling documents and applications.
- Strong organizational and time-management skills.
- Proactive, resourceful, and able to work independently with minimal supervision.
- Proficient in Microsoft Office, Google Workspace, and internet-based applications.
- Familiarity with Canva or other basic content creation tools.
- Ability to multitask, prioritize assignments, and meet deadlines.
- Willingness to learn new systems, procedures, and technologies.
Preferred Qualifications
- Experience in education consultancy, student admissions, visa administration, or related fields.
- Familiarity with overseas education systems and application procedures.
- Experience creating social media content.
- Ability to use AI tools such as ChatGPT to improve research efficiency and productivity.
