Job description for Business Assistant at HeyRCG
Job Title : Business/Executive Assistant
Job Type : Full-time
Location : Onsite, Bali
Summary
The Business Assistant plays a central role in keeping daily operations running smoothly. This position combines high-level administrative support, operational coordination, and communication to support the owner and management team and drive organisational efficiency.
Key Responsibilities
- Administrative Support: Manage executive schedules, coordinate internal and external meetings, answer inquiries, and organize travel arrangements.
- Operations & Process Management: Assist with project tracking, maintain filing systems, update CRM records, and help streamline workflow procedures.
- Communication & Liaison: Serve as a primary point of contact between team members, management, and external clients or partners.
- Documentation & Reporting: Prepare presentation decks, draft meeting minutes, assemble monthly reports, and proofread outgoing documents.
- Financial Assistance: Process invoices, payments, and other transactions as instructed (no approval authority), track expenses, prepare expense reports, and liaise with the accounting team.
- Errands & Logistics: Run business errands, handle pick-ups and deliveries, and travel to meetings, suppliers, or sites as needed by motorcycle or car.
Qualifications & Requirements
- Education: Bachelor’s degree in Business Administration, Communications, or a related field (or equivalent work experience).
- Experience: 2+ years in an administrative, operational, or executive support role.
- Technical Skills: Proficiency in Google Workspace and Microsoft Office; familiarity with Slack and Notion is a plus.
- Languages: Fluent in English and Bahasa Indonesia, both written and spoken.
- Driving: Able to ride a motorcycle with a valid SIM C.
- Soft Skills: Strong written/verbal communication, high emotional intelligence, and discretion with confidential data.
- Work Style: Exceptional time-management abilities, sharp attention to detail, and a proactive approach to problem-solving.
Who You Are
A self-starter with a strong sense of what needs to be done, who spots gaps and acts on them without being told. You take ownership, anticipate the Executive’s needs before they’re raised, and follow through until the job is done. If this sounds like you, you might be who we are looking for!
