About the role

This is a temporary contract position supporting records management activities within the Ministry of Health. The role involves reviewing off-site stored files, compiling records inventories, conducting stock takes, and maintaining tracking lists. You will assist with document and records migration tasks, including extracting files and uploading records to designated systems. The position also includes conducting checks on records metadata and performing data entry to update information as needed.

Job summary

Working hours: Monday to Thursday 8.30am to 6.00pm and Friday 8.30am to 6.00pm

Work location: 16 College Road College of Medicine Building (Nearest MRT Outram Park)

Employment type: 1 year contract

Key responsibilities

Support records management activities, such as reviewing off-site stored files, compiling records inventories, doing stock takes and maintaining tracking lists

Assist with document and records migration tasks, such as extracting files and uploading records to designated systems

Conduct checks on records metadata (e.g., retention and security classification) and perform data entry to update as needed

Liaise with internal users on queries and maintain status updates

Other ad-hoc records management duties as assigned

Requirements

Degree in any discipline

Preferably with at least two years' work experience in office administration

Fresh graduates are welcome to apply

Able to perform review and update of records information, and accurate data entry using Microsoft Office applications such as Excel and Word

Comfortable working with data and IT systems

Good communication skills

Prior exposure to records management is an advantage but not required

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We regret that only shortlisted candidates will be notified. 

Registration No: R25158890