Join Our Team – Receptionist cum Admin Officer

We are looking for a proactive and organised Receptionist cum Admin Officer to support the daily operations of our Tuas office. If you enjoy coordinating office activities, handling administrative matters independently, and creating a welcoming environment, we would love to hear from you.

Key Responsibilities

Front Desk & Reception

Be the first point of contact for visitors, clients, and employees

Handle incoming calls, emails, couriers, and deliveries professionally

Maintain visitor records and coordinate site access arrangements

Ensure reception and office areas are neat, organised, and presentable

Administration & Office Operations

Oversee day-to-day administrative operations of the shipyard office independently

Manage meeting room bookings, appointments, and office schedules

Handle documentation, filing, data entry, and document transmittals

Monitor office supplies and coordinate replenishment with vendors

Liaise with vendors and service providers for office maintenance and repairs

Support HR administrative functions, onboarding coordination, and employee enquiries

Coordinate staff birthdays, internal communications, and simple celebrations

Issue company items such as PPE, uniforms, stationery, and jackets while maintaining proper records

Coordinate transport arrangements with the Logistics team when required

Supervise cleaning schedules and ensure office cleanliness standards are maintained

Ensure compliance with company policies, safety procedures, and office protocols

Provide administrative support to management and assist with ad hoc operational duties

Requirements

Diploma or Degree in Business Administration or related field

Minimum 2 years of relevant experience, preferably in a shipyard, site office, or industrial environment

Proficient in Microsoft Office and Outlook

Strong organisational and multitasking skills

Able to work independently with minimal supervision

Responsible, meticulous, and proactive with good initiative

Good interpersonal and communication skills with a customer-service mindset

Working Hours

Monday to Friday: 8:00 AM – 5:00 PM

Alternate Saturday: 8:00 AM – 12:00 PM

Free transportation provided from Jurong East MRT

Interested applicants are welcome to apply now. We regret that only shortlisted candidates will be notified.