Job Purpose :
Responsible for all P&C administration such as legal contract, insurance and all process that related to service can be carried out in time and accordance with applicable procedures.

Strategy Development & Planning

Capacity Building

Accountability & Quality Assurance

Networking & Relation

Management


The Qualifications :

ONLYa shortlist ofapplicants will be contacted.

WVI implements a Safeguarding Policy as a form of our commitment to protect children and adult beneficiaries. WVI has zero tolerance towards incidents of violence or abuse against children or adults, including sexual exploitation or abuse, committed either by employees or others affiliated with WVI work and WVI also participates in the Steering Committee for Humanitarian Response (SCHR) Inter-Agency Misconduct Disclosure Scheme (MDS).

Wahana Visi Indonesia is a Christian humanitarian organization dedicated to work and collaborate to empower the most vulnerable children, family and community through community development, advocacy, and emergency response for sustainable transformation regardless of religion, race, ethnic or gender.

Since 1998, Wahana Visi Indonesia has carried out various community development programs focusing on children. Hundred thousands of children in Indonesia have been benefited from WVI’s accompaniment program. Wahana Visi Indonesia is a trusted partner of World Vision International.

Key Responsibilities:

• Contribute to business process development and improvement on P&C administrative works.
  
• Provide technical assistance for manager in new staff or Daily Worker administration process
  
• Provide document completeness to enable smooth onboarding experiences.
  
• Offer guidance to staff on contract and administrative matters to build awareness and compliance.
  
• Provide administrative assistance for the smooth running of the P&C processes and activities in the office.
  
• Perform assigned roles in P&C system for contract including for Daily Worker, extensions, personnel actions, attend to leave administration, and other related documentation.
  
• Maintain orderly personnel files of staff and other documents in the P&C Department (electronic and/or hard copies).
  
• Assist in the drafting and formatting of P&C letters, notes and other P&C-related certifications and correspondence as directed
  
• Ensure accuracy and timeliness in contract administration and candidate’s documentation.
  
• Maintain and audit personnel files and ensure adherence to legal and organizational requirements.
  
• Handle core P&C administrative compliance including BPJS and other non-core document processing.
  
• Liaise with external parties such as government bodies e.g. Department of Manpower for contract or documentation requirements.
  
• Coordinate with internal P&C units and hiring managers for shared processes.
  
• Develop and manage annual performance agreement
  
• Submits periodical/ monthly accomplishment report
  
• Build and maintain positive spirit of working in team with other staff in respective unit and department
  
• Provide Christian value and support to enrich the organization's life, faith, Christian commitments and ministry to the disadvantaged children and communities we seek to serve.
  
• Be a role model and inspiration in managing work, communication and relationship with internal staff and external parties.
  
• Manage all risks related to P&C matters according to organization policies, guidelines, and standard. This includes risks in fraud, safeguarding, and other related risks.
  
• 1/2/3-year Diploma degree, preferably three-year program in administrative major.
  
• Experience with international humanitarian organizations, non-government or government institutions/organizations is an advantage.
  
• Experience with P&C systems for data management & legal documentation
  
• Experience with P&C administrative legal documentation, and business process.
  

Applicant Types Accepted: