Job Summary

You will provide administrative and operational support to the property team, including purchasing coordination, reporting, staff administration, and guest request handling to ensure smooth daily operations.

Job Description

• Create and manage Purchase Orders for required goods and services ensuring compliance with purchasing policy and procedures
• Coordinate with suppliers on timely delivery of goods and services in accordance contractual agreement
• Manage petty cash float and claims
• Preparation of monthly reports. i.e. department accruals, Sustainability Report, contracted services reports, etc
• Answer telephone calls
• To co-ordinate all guests requests to the respective departments
• Process staff meal allowance and overtime claims via time attendance system
• Manage new hire onboarding and staff administration matters
• Manage office stationery and printing supplies and equipment
• Responsible for the set-up of all files and records and having it properly maintained and updated

Key Qualifications

• Diploma or equivalent qualification in Business Administration or related field
• Minimum 2 years of relevant administrative or operations support experience
• Proficient in MS Office applications and familiar with time attendance systems
• Strong organizational and multitasking skills
• Good communication and interpersonal abilities
• Able to work independently and handle confidential matters with discretion
• Knowledge of purchasing and basic accounting processes is an advantage