Job Responsibilities

Accounts Payable Operations

Process supplier invoices, staff claims, and payments accurately and on a timely basis

Perform three-way matching of invoices, purchase orders, and delivery documents

Ensure proper expense coding to correct accounts and cost centres

Prepare and execute payment runs (e.g., GIRO, bank transfers, cheques)

Handle ad-hoc and intercompany payments

Employee Claims & Cash Management

Process staff claims in accordance with company policies

Manage advance cash to staff for activities/events

Manage petty cash reimbursements and maintain proper documentation and controls

Vendor Management

Maintain accurate and up-to-date vendor master data

Liaise with vendors to resolve invoice discrepancies and payment queries

Monitor and reconcile vendor statements

Reconciliation & Month-End Closing

Perform monthly accounts payable reconciliations

Prepare schedules for accruals and prepayments

Assist in month-end and year-end closing activities

Generate AP ageing reports and other required reports

Compliance & Internal Controls

Ensure compliance with company policies and financial procedures

Maintain proper documentation and filing for audit purposes

Support internal and external audits by providing required documentation

Process Improvement

Identify and recommend improvements to enhance AP efficiency and accuracy

Support system enhancements and automation initiatives

Stakeholder Collaboration

Work closely with internal departments to resolve invoice and payment issues

Maintain professional relationships with vendors while ensuring adherence to company policies

Undertake any other responsibilities as directed by the Supervisor/Management of the Company

Job Requirements

Qualification

GCE ‘A’ Levels / Accounting Diploma qualification

Experience

Preferable 2–3 years’ experience in handle accounts payable or general accounting.

Experience in invoice processing, payment cycles, and vendor coordination.

Familiarity with accruals, prepayments, and reconciliations

Experience using accounting/ERP systems (e.g., Microsoft Business Central)

Skills & Competencies

Strong attention to detail and accuracy

Good organisational and time management skills

Proficient in Microsoft Excel (e.g., reconciliation, basic reporting)

Good communication skills for handling vendor and internal queries

Problem-solving ability in resolving discrepancies

Behavioural Competencies

Accountability: Ensures timely and accurate processing of AP transactions

Integrity & Compliance: Adheres to financial controls and audit requirements

Service-Orientated: Maintains professional vendor relationships

Adaptability: Able to manage multiple priorities in a fast-paced environment.

Team Player: Collaborates effectively across departments

About Us

Located in Toa Payoh

System: Microsoft Business Central

Duty meals provided

Direct bus stop in front of Nursing Home (Bus 57)

Please note that we are unable to hire Non-Traditional sources such as Myanmar due to industry and MOM regulations. Please refrain from applying.

Only shortlisted candidates will be notified.