Company Overview

NIDEC COMPONENT TECHNOLOGY CO., LTD.

Job Summary

Manage employee claims, reimbursements, attendance, welfare, training, recruitment support, and general office administration to ensure smooth HR and operational processes.

Responsibilities

• Prepare and submit purchase requisitions and payments for miscellaneous purchases and expenses
• Verify employee submissions for medical, dental, spectacle, and other healthcare claims
• Process monthly employee claims for reimbursement accurately and timely
• Compute monthly overtime, annual leave, medical claims, unpaid leave, and other reimbursements
• Update monthly summary tables of costs related to overtime, medical, dental, spectacle, healthcare claims, and reimbursements
• Prepare and generate monthly cost reports for management review
• Download TMS records and compile monthly attendance and lateness reports for management
• Monitor and update attendance records for special cases to maintain accuracy
• Verify employee annual leave applications for compliance with company policies
• Provide half-yearly reminders to employees to clear annual leave balances within deadlines
• Initialize new year annual leave entitlements for all employees
• Support weekly and monthly employee welfare activities to promote engagement
• Assist in arranging employee insurance renewals, annual health screenings, and health-related activities
• Estimate costs for insurance benefits renewal and follow up on employee claims and premium payments
• Support sourcing and organizing employee recreation activities to enhance workplace morale
• Coordinate all training and course arrangements, including registrations, cost estimations, and payment processing
• Update and maintain accurate training records for employees
• Prepare and generate monthly and yearly training cost reports for budgeting and analysis
• Assist and support recruitment activities to facilitate hiring processes
• Prepare new employee onboarding notifications via Kissflow and set up new employee databases
• Update orientation notes regularly to support new employees during their first days of work
• Ensure office equipment, pantry items, and supplies are maintained in proper working condition
• Collaborate with Safety Committee to maintain office safety standards at all times
• Prepare business cards for employees upon request
• Coordinate shipment arrangements, including preparation of shipping documents for customers and forwarders
• Assist with other ad-hoc administrative activities as required