About the role

The Bid and Proposal Lead is responsible for executing the end-to-end bid and proposal process for architectural projects, from preparation and submission to negotiation and execution. This role ensures that the company secures projects through competitive bids and in line with the company's legal, financial, and project objectives.

Key responsibilities

Manage the full bid lifecycle from opportunity identification to submission

Review tender documents, drawings, BOQs, and requirements to develop compliant proposals

Coordinate with internal teams (design, QS, finance, project teams) to gather inputs

Prepare and compile bid documents, ensuring accuracy and completeness

Develop pricing inputs in collaboration with Finance and relevant stakeholders

Track bid progress and maintain bid status reports

Manage bid plans, timelines, and submission schedules

Conduct risk assessments and highlight commercial considerations

Support client engagement including pre-bid meetings, clarifications, and presentations

Manage post-submission phases, including presentations and negotiations, and conduct post-bid reviews to capture lessons learned and contribute to continuous improvements initiatives

Maintain CRM records of leads, opportunities, and project related database

Maintain and update a library of project references, method statements, HSE documents, and submission templates

About you

Bachelor's Degree in Architecture, Engineering, Quantity Surveying, Building, Project Management, or related disciplines

Minimum 3+ years in bid & proposal management, or related roles in the architecture, engineering, or construction industries

Strong negotiation skills with the ability to negotiate effectively with clients, contractors, and suppliers

Understanding of architectural services agreements, and general terms of contracts in the built environment industry

Strong organizational and project management skills with the ability to manage multiple bids and proposals simultaneously

Excellent written and verbal communication skills for responding to tenders, liaising with clients and internal teams

High level of attention to detail in reviewing bid documents, contracts, and financial data

Ability to assess and mitigate risks associated with project delivery, costs, and contract terms

Ability to work under pressure and meet tight deadlines