Job Description:

Invoice Processing: Review and process invoices in an accurate and timely manner according to company policies.

Payment Processing: Prepare and process vendor payments via cheque, wire transfer, or other payment methods. Ensure timely payments to vendors and track payment schedules.

Vendor Management: Maintain positive relationships with vendors and suppliers. Respond to vendor inquiries, resolve issues, and reconcile accounts as needed.

Account Reconciliation: Reconcile accounts payable transactions and ensure all outstanding payments are cleared within the agreed terms.

Record Keeping: Maintain accurate records of all AP transactions and documentation. File invoices and payment records for easy retrieval and audit purposes.

Month-End Close: Assist in the month-end and year-end closing process, ensuring that all accounts payable transactions are properly recorded in the general ledger.

Expense Reporting: Ensure proper coding and approval of expenses. Verify accuracy and match invoices to purchase orders, delivery receipts, or contracts.

Internal Controls & Compliance: Ensure compliance with internal accounting controls, company policies, and regulatory requirements related to accounts payable activities.

Reporting: Assist with reporting on outstanding payables and payment trends. Provide timely reports to senior management when required.