POSITION OVERVIEW BPC Law Firm is seeking a highly organized and proactive Administrative Staff to join our team in Jakarta. The successful candidate will provide comprehensive administrative and operational support to the firm, managing day-to-day office functions with precision and professionalism. This role is ideal for a detail-oriented professional with 3 to 5 years of experience who is capable of multitasking in a fast-paced legal environment. KEY RESPONSIBILITIES The successful candidate will provide comprehensive administrative and operational support to ensure the firm's day-to-day excellence. Your role will include: ● Practice Support & Administration: Manage day-to-day office operations and workflow to maintain a high-functioning legal environment. ● Document & Records Excellence: Organize and maintain both physical and digital filing systems; draft and proofread legal correspondence, memos, and sensitive documents with precision. ● Strategic Coordination: Act as a primary liaison for scheduling meetings, managing appointments, and coordinating logistics with clients, courts, and government agencies. ● Logistics & Procurement: Oversee office inventory and equipment procurement, while managing travel arrangements and logistics for firm personnel. ● Front-of-House Representation: Handle incoming communications (calls, emails, and visitors) with a professional demeanor, serving as the professional face of the firm. QUALIFICATIONS AND REQUIREMENTS ● Education: Bachelor’s Degree (S1) in Business Administration, Management, Law, or a related field from a reputable university. High School Diploma (SMA/SMK) is acceptable if the candidate possesses 3–5 years of relevant administrative experience. ● Experience: Minimum 3–5 years of relevant experience in administrative or secretarial roles. Prior experience within a law firm or professional services environment is highly preferred. ● Linguistic Proficiency: Mandatory bilingual proficiency in both Bahasa Indonesia and English (written and spoken). ● Technical Skills: Mastery of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). ● Competencies: Strong organizational skills, sharp attention to detail, and the ability to handle confidential information with the utmost discretion. PREFERRED ATTRIBUTES ● Experience with legal document management or case management software. ● Familiarity with Indonesian court procedures and legal terminology. ● Professional certification in office administration or secretarial studies. HOW TO APPLY Interested candidates who meet the above criteria are invited to submit their application via our LinkedIn job posting and email [email protected]. Please ensure your application includes: ● An updated Curriculum Vitae (CV). ● Relevant supporting documents/certifications. Only shortlisted candidates will be contacted for an interview. The firm reserves the right to close this vacancy at any time upon finding a suitable candidate.