About the role

We are seeking a dedicated and organised Admin to join our team on a full-time basis. Based in the Bukit Batok West Region, you will play a crucial role in ensuring the smooth and efficient operation of our administrative functions. This position is essential to supporting our business operations and enabling our teams to focus on their core responsibilities. You will be the backbone of our office, managing a diverse range of administrative tasks that directly contribute to the success of our organisation.

Key responsibilities

Managing and maintaining office schedules, calendars and appointments for staff members

Handling incoming and outgoing correspondence, emails and telephone communications

Preparing and processing administrative documentation, reports and records

Coordinating office meetings, including venue arrangements and materials preparation

Managing office supplies inventory and placing orders as required

Providing general clerical support including data entry and filing

Assisting with reception duties and visitor management

Supporting the organisation of company events and activities

Maintaining confidentiality and handling sensitive information appropriately

Liaising with internal departments and external contacts to facilitate smooth operations

What we're looking for

Proven experience in an administrative or office support role

Excellent organisational and time management skills with the ability to manage multiple priorities

Strong written and verbal communication skills in English

Proficiency in Microsoft Office Suite including Word, Excel and Outlook

Attention to detail and accuracy in all work undertaken

Professional approach to handling confidential information

Ability to work independently and as part of a team

Flexibility and adaptability in a dynamic work environment

Experience with office management systems or scheduling software is desirable

Customer service orientation and a friendly, approachable demeanour