About Us

We are a growing data center company headquartered in Singapore, supporting global operations and international business stakeholders.

We are looking for a reliable and service-oriented Admin Executive to support day-to-day office administration and executive logistics, particularly for visiting senior management and overseas stakeholders.

Key Responsibilities

Executive Support & Guest Coordination

* Coordinate travel-related arrangements for visiting senior management and overseas stakeholders, including flight bookings, hotel reservations, transportation, and itinerary coordination

* Arrange local transportation such as airport pickups, car bookings, and business travel logistics

* Support restaurant reservations, meeting arrangements, and hospitality coordination for senior leaders and guests

* Provide on-site support for visiting executives to ensure a smooth and comfortable experience during their stay in Singapore

Office Administration

* Manage office procurement including pantry supplies, office materials, and vendor purchases

* Support administrative documentation, approvals, claims, reimbursement submissions, and expense tracking

* Coordinate with vendors and service providers for office operational needs

Coordination & General Support

* Assist with meeting room bookings, scheduling support, and internal coordination

* Support ad hoc administrative tasks assigned by management or office leadership

Requirements

*Diploma or Degree in Business Administration, Hospitality, or related disciplines

*2-5 years of experience in office administration, executive support, hospitality, or customer service roles

*Strong organizational skills with attention to detail

* Good communication and interpersonal skills

* Service-oriented, pleasant personality, and able to interact professionally with senior stakeholders

* Familiar with Microsoft Office and basic administrative systems

Preferred

* Experience supporting senior executives or international visitors

* Familiar with Singapore restaurants, transportation options, hotels, and general business hospitality arrangements

* Mandarin speaking ability is a plus for regional stakeholder support