Payroll & HR Operations

Manage end-to-end payroll for Malaysia

Support payroll data preparation, validation, and submission during payroll cycles

Provide backup support for SEA HR operations (including coverage for team members during leave or travel)

Maintain and update employee records, ensure proper documentation and data accuracy

Support planning and coordination of employee engagement activities and events (logistics, vendor coordination, communications)

Track participation and collect post – event feedback

Raising purchase order, support on payment related process for HR direct purchases

Projects & Process Support

Support payroll outsourcing project and e-leave system migration, including coordination of data and documentation

Assist in developing, updating, and documenting HR policies, procedures, and guidelines (with focus on labour and ethics compliance)

Audit Initiatives

·       Support RBA – related initiatives, including tracking corrective action plans

·       Assist in preparation for audits and re-audits, including documentation readiness and coordination

·       Manage and coordinate site and customer audits, ensuring readiness, documentation and accuracy

·       Maintain a legal register to track updates and changes in labour laws, ethics standards, RBA requirements and relevant regulatory frameworks

·       Keep abreast of changes in labour, ethics, RBA, and regulatory requirements, and support the team

·       Respond to labour and ethics-related questionnaires from commercial teams

Data Analysis

Maintain and ensure data accuracy in HRIS and ATS platforms such as:

SAP SuccessFactors

Ensure data integrity and compliance with Singapore PDPA (Personal Data Protection Act).

Work Permit & Visa Administration

Manage work permits and visa applications for foreign employees in Singapore & Malaysia.

Liaise with relevant government authorities and service providers.