Staf Accounts Payable

Responsible for managing the company's accounts payable process accurately, timely, and in accordance with company procedures, including invoice verification, vendor payments, and financial transaction recording.

Key Responsibilities:

1. Review and verify invoices, tax invoices, purchase orders, and supporting documents.
2. Record accounts payable transactions into the accounting system.
3. Prepare vendor payment schedules based on due dates.
4. Process vendor payments via bank transfer, cheque, or giro subject to approval.
5. Reconcile vendor payable balances on a regular basis.
6. Coordinate with all related departments regarding invoices or outstanding bills.
7. Prepare aging payable reports and weekly/monthly payable reports.
8. Ensure payment documents are complete and properly filed.
9. Support internal and external audit processes related to accounts payable data.
10. Maintain good relationships with vendors regarding payments and administration.

Qualifications:

1. Bachelor's degree in Accounting, Finance, Management, or related field.
2. Minimum 1–3 years experience in Accounts Payable or Finance role.
3. Good understanding of accounts payable processes and basic accounting principles.
4. Proficient in Microsoft Excel (Vlookup, Pivot Table, basic formulas).
5. Experience using ERP or accounting software is an advantage.
6. Detail-oriented, disciplined, and able to work under deadlines.
7. Good communication skills and able to collaborate across departments.
8. Honest, responsible, and high integrity.

Preferred Qualifications:

Experience handling high volume invoices.

Basic tax knowledge (VAT, withholding tax).

Experience in retail, FMCG, manufacturing, or distribution industries.

Key Performance Indicators:

Timely vendor payments.

Accurate payable recording.

Complete payment documentation.

Timely monthly reporting.

Good vendor relationship management.