Secretary to Director

Job Descriptions:

• Manage the Director’s calendar, ensuring alignment with priorities and providing proactive support for daily activities, including accompanying the Director on day-to-day engagements as needed.
• Coordinate and document meetings involving the Director, including scheduling, logistics, and recording Minutes of Meeting (MOM), with follow-up on decisions and action points.
• Draft and manage essential documents such as letters, memos, reports, invoices, and meeting materials.
• Act as a liaison between the Director, shareholders, regulators, and other stakeholders to facilitate clear communication.
• Ensure compliance with corporate governance regulations and internal policies, including the preparation of official corporate documents and reports.
• Safeguard the confidentiality of company information, including sensitive data, reports, and documentation.

Qualifications:

• At least 2 years of experience in a Secretary or similar role.
• Experience working directly with a Director or senior leadership team.
• Preferred qualification: Diploma or degree in Secretarial Studies or a related field.
• Strong communication, organizational, and documentation skills.
• Proficiency in English, Mandarin is a Plus
• Ability to handle confidential information with discretion and maintain professionalism.
• Exceptional attention to detail, especially when preparing meeting minutes and reports.
• Proactive, independent, and capable of working effectively in a team environment.