Secretary Director

Brief Description:

Under the direction of Director, performs complex and responsible secretarial duties, such as maintaining financial and statistical records, plans, organize, and coordinates office activities to relieve the Director of administrative and clerical details.

Job Description:

• Managing diaries and organizing meetings and appointments, taking notes and recording minutes.
• Booking and arranging travel, transport, accomodation (must experience handle SQ and international flight)
• implementing and maintaining procedures / administrative system.
• provide high level administrative support and assistance to the Director and or other assigned.
• performs clerical and administrative tasks including drafting letters, memos, invoices, reports, presentation, and other documents related.
• recieves incoming communication or memos on behalf of staff, reviews content, determines importance, summarizes and o distributes contents to appropriate staff.
• perfoms other related duties as assigned.

Requirements:

• Bachelor Degree (S1): Secretary, Finance Accounting, Interior, Architecture, or any related major from reputable university with min GPA 3.00 (scale 4.00)
• Have at least 5 years experience as Secretary or Personal Assistant to Director
• Maximum age 40 years old.
• Wide range of knowledge for business development, project management, finance, law, interior, purchasing, export-import regulation, retail, manufacture, hospitality)
• outstanding ability for multitask, administration skills, interpersonal & communication skills.
• ability to adapt fast and function well in high paced and at times enviroment.
• must able to operate and implement all microsoft office, google work sheet, online / offline meeting, browsing, email and other programs related to secretarial duties.
• attention to detail, proactive, high integrity, pleasant personality, well groomed
• excellent time management with a proven abiliy to meet deadlines.