Secretary and General Affair (Mandarin Speaker)

- fluently in Mandarin;

- the candidate possesses public speaking skills (English and/or Mandarin);

- Excellence in communication involves a range of skills that enable clear, concise, and effective conveyance of information, both verbally and nonverbally;

- Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.;

- Attend meetings and keep minutes;

- Receive and screen phone calls and redirect them when appropriate;

- Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.);

- Make travel arrangements for executives;

- Handle confidential documents ensuring they remain secure;

- Prepare invoices or financial statements and provide assistance in bookkeeping;

- Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders;

- Identify and manage risks, especially in relation to compliance and corporate governance;

- Organize, prepare, and follow up on committee meetings, and annual general meetings, ensuring agendas, papers, and minutes are handled properly;

- Ability to maintain confidentiality and handle sensitive information.