Sales Admin

Job Summary

CBQA Global Indonesia is looking for a detail-oriented and well-organized Sales Admin Support – Sustainability with experience in tender administration and sales support. This role will support tender preparation and submission, partnership documentation, sales administration, and commercial processes to ensure document accuracy, timely follow-ups, and smooth coordination between internal teams, partners, and customers.

Key Responsibilities

• Provide administrative support to the Head of Sustainability, including preparing meeting materials, Minutes of Meeting (MoM), and tracking follow-up actions.
• Handle tender administration, including tender briefings (Aanwijzing), document preparation, verification, completeness checks, and submission within deadlines.
• Provide sales support by preparing and organizing quotations, proposals, contracts, Sales Packs, and other commercial documents.
• Manage partnership registration, onboarding, contract administration, and supporting documentation.
• Review tender and commercial documents to ensure completeness and compliance with submission requirements.
• Maintain accurate customer, partner, contract, and Purchase Order (PO) records in CRM and Jurnal.
• Follow up with partners and customers regarding outstanding documents, payment status, and other administrative requirements.
• Coordinate with Sales, Finance, Marketing, IT, and other internal teams to support sales activities and operational requirements.
• Arrange business travel, accommodation, transportation, and other logistics for auditors and Sustainability personnel.
• Manage office supplies and coordinate requests for marketing and commercial materials.

Qualifications

• Bachelor’s degree in Business Administration, Management, Accounting, or a related field.
• Minimum 1–2 years of experience in Sales Administration, Sales Support, or Tender Administration.
• Hands-on experience handling tender documentation, tender submissions, and sales administration is strongly preferred.
• Familiar with preparing and reviewing proposals, quotations, contracts, and other commercial documents.
• Good command of English, both written and spoken, with the ability to communicate professionally with internal and external stakeholders.
• Strong administrative, organizational, and documentation management skills, with high attention to detail.
• Good communication and coordination skills when working with internal teams, partners, customers, and other stakeholders.
• Able to manage multiple tasks, prioritize workloads, and meet tight deadlines.
• Familiar with CRM systems, Jurnal, and Microsoft Office, particularly Excel.
• Strong follow-up, coordination, and problem-solving skills.
• Professional and able to maintain confidentiality when handling commercial, contractual, and customer information.