Deskripsi pekerjaan Receptionist & General Affair PT. Kasyasindo Megah Perkasa
Receptionist and GA Support
Mission
This position is responsible for providing administrative and General Affairs (GA) support to ensure smooth office operations, efficient workplace services, and professional support for employees, visitors, and vendors. The role also serves as the main coordinator for all business travel arrangements and related coordination during office hours and after office hours.
Day to Day Role
Reception & Administration
• Manage incoming calls, messages, visitors, and courier/mail deliveries.
• Maintain the reception area and common spaces in a clean, neat, and professional condition.
• Prepare company letters and maintain administrative records and logbooks.
• Monitor absence, staff movement and support front-office communications.
General Affairs & Office Operations
• Coordinate daily office operations with vendors, security, and office support staff.
• Monitor office facilities, maintenance activities, parking, and workplace services.
• Ensure availability of taxi vouchers and maintain proper usage records.
• Support office monitoring and ensure a safe, comfortable, and well-maintained working environment.
• Coordinate vendor inquiries and service requests.
• Support the planning and execution of company events and employee activities.
• Process purchase orders (POs), invoices, and related administrative documentation.
Facilities & Supplies Management
• Coordinate meeting room setup and office facility arrangements.
• Monitor and replenish pantry and office supplies.
• Oversee facility-related issues and coordinate maintenance with relevant vendors.
Travel Arrangement & Employee Support
• Serve as the main coordinator for all employee business travel arrangements.
• Coordinate flight, hotel, other travel-related requirements with employees and travel vendors.
• Ensure travel bookings are completed accurately, timely, and in compliance with company policies.
• Arrange employee-related requests such as flowers, parcels, baby gifts, and other support services.
Collaboration & Other Duties
• Work closely with HRGA and other departments to support operational and administrative needs.
• Maintain effective communication with internal and external stakeholders.
• Perform other duties and ad hoc assignments as required by business needs.
Knowledge & Experiences:
• Experience working at the reception position independently.
• Knowledge of secretarial, clerical, and general administrative support.
• Knowledge of customer service principles and practices.
• Good planning and organizing.
• Attention to detail.
• Service oriented, initiative, reliable and stress tolerance.
Requirements:
• Min. Diploma 3 (D3), bachelor’s degree would be an advantage.
• English is a must.
• Pleasant personality, energetic and able to standby during afterhours if needed.
• Able to work both individually and as a team player.
