Purchasing Lead (Mandarin Speaker)

Job Requirement

1. Bachelor's Degree in Supply Chain Management, Business, Management, Logistics, or related field.
2. Minimum 3–5 years of experience in Purchasing, Procurement, or Supply Chain, preferably in retail, trading, distribution, or manufacturing.
3. Minimum 1–2 years of experience in team leadership or supervisory roles.
4. Fluent in Mandarin (spoken and written) to communicate and negotiate directly with Chinese suppliers.
5. Strong understanding of export-import processes, including customs clearance, shipping, freight forwarding, and import-export documentation.
6. Experience handling international suppliers, particularly from China.
7. Strong knowledge of procurement processes, supplier sourcing, price negotiation, MOQ, and payment terms.
8. Familiar with import regulations, HS Codes, Incoterms, and relevant trade documentation.
9. Strong negotiation, communication, and supplier relationship management skills.
10. Proficient in Microsoft Excel / Google Sheets and purchasing or ERP systems.
11. Strong analytical, organizational, and problem-solving skills.
12. Able to manage multiple priorities and work in a fast-paced environment

Job Description

1. Lead and oversee daily purchasing activities to ensure timely and cost-effective procurement of products, materials, and operational supplies.
2. Develop and maintain relationships with local and international suppliers, particularly suppliers from China.
3. Communicate and negotiate with Mandarin-speaking suppliers regarding pricing, MOQ, payment terms, product specifications, and delivery schedules.
4. Manage the end-to-end procurement process, including purchase requests, purchase orders, supplier confirmations, and order monitoring.
5. Handle and coordinate export-import processes, including shipping arrangements, customs clearance, import documentation, and coordination with freight forwarders.
6. Ensure compliance with import-export regulations, customs requirements, and relevant trade documentation.
7. Monitor supplier performance, product quality, lead times, and procurement costs.
8. Identify potential suppliers, evaluate quotations, and conduct supplier selection and cost comparisons.
9. Coordinate with Warehouse, Inventory, Finance, and other relevant departments to ensure smooth procurement and stock availability.
10. Monitor purchasing budgets, stock requirements, and procurement planning.
11. Identify opportunities for cost optimization, supplier improvement, and procurement process efficiency.
12. Prepare purchasing reports, supplier evaluations, and procurement performance analysis.
13. Lead, supervise, and develop the procurement team.