Purchasing and Finance Officer

Genesis Global Community School (GGCS) is an IB candidate school based in BSD City, Tangerang. We offer globally-minded education from Early Childhood through to the Middle Years Programme — with the IB Diploma Programme launching in 2027.

We are a growing school with a clear vision, a strong culture, and a genuine commitment to building something meaningful. Every person on our team plays a real role in shaping who we are and how we grow.

We are now looking for a Marketing & Admissions Lead who will own our brand, drive enrollment, and ensure every prospective family has a genuinely excellent experience with GGCS.

The Role

Responsible for supporting the School’s purchasing activities and day-to-day finance operations, with a primary focus on purchasing and Accounts Receivable (AR). The role ensures timely procurement, accurate billing and payment records, proper documentation, and effective coordination with suppliers and relevant departments.

Finance – Focus on Accounts Receivable (AR)

Accounts Receivable (AR)

• Assist in preparing and issuing invoices and billing documents accurately and on time.
• Record incoming payments and assist in reconciling receipts with bank records.
• Maintain updated Accounts Receivable records and aging reports.
• Coordinate with relevant departments regarding billing, payment confirmations, and customer inquiries.
• Assist in resolving billing discrepancies and payment-related issues.
• Prepare basic AR reports and collection updates for the Head of Finance.
• Support month-end closing activities related to AR.

Purchasing

• Receive, review, and process Purchase Requisitions (PR) from departments.
• Source suppliers and obtain quotations for requested goods and services.
• Prepare price comparisons and assist in selecting suppliers based on price, quality, and delivery.
• Assist in negotiating pricing, payment terms, and delivery schedules with suppliers.
• Prepare and issue Purchase Orders (PO) in accordance with the approved procurement process.
• Coordinate with suppliers regarding order confirmations and delivery schedules.
• Monitor outstanding purchase orders and follow up on pending deliveries.
• Assist in resolving delivery, quantity, or quality issues with suppliers.
• Maintain supplier records, quotations, purchase orders, and other procurement documentation.
• Coordinate with requesting departments to ensure purchased items meet the required specifications.
• Ensure purchasing activities follow approved budgets and the School’s procurement procedures.
• Prepare basic purchasing reports and maintain accurate procurement records.