PROPOSAL ADMINISTRATOR

This is a full-time on-site role located in Jakarta, Indonesia, for a Tender & Proposal Executive. The Tender & Proposal Executive will be responsible for preparing, coordinating, and submitting proposals and tender documents to meet client requirements. The role involves analyzing tender documents, drafting comprehensive responses, conducting research on project specifications, managing timelines, and ensuring compliance with tender requirements and company standards. The executive will also engage in follow-up communications and provide inputs for process improvements to enhance the quality of submissions.

Qualifications & Requirements:

· Working experienced in Oil & Gas Industries for min 2 year

· Minimum S1 from a reputable university (Preferred Engineering Graduate)

· Must be familiar with BPMIGAS Tender Procurement Process Familiarity with PTK 007, CVID Apps, etc.

· Having an EXCELLENT command in the English language, Fluent in English Speaking and Excellent in English Writing

· Excellent with MS Office; internet and computer skill

· Having a good interpersonal communication skill

· Driven, Honest, Committed, Responsible, Multitasked, hardworking, must be willing to work independently, and willing to work overtime.

Responsibilities Includes:

Examine through incoming tenders and to note down tender details and gather tender information and references from various sources

Coordinate, plan and gather bid submission documents for tendering/bidding activities, Tender Questionnaires , Pre-qualifications and contract review

Proficiency in Research and Data Analysis to effectively gather information for proposals

Manage clients’ bid requirements within the various departments such as planning, QA/QC, HSE, Engineering, Crewing / Personnel etc., collate and compile all queries and requests for additional information for communication to Clients.

Collate tender information and references from various sources such as online, pass records which are needed for submission.

Support the Commercial Department in developing good relationships with active and prospective associates/customers.

Excellent verbal and written communication skills for professional interactions with clients and stakeholders

Ability to work independently and collaboratively in a deadline-driven environment

Monitor and ensure tender submission due dates are strictly adhered to, including the checking, binding, packing and preparation of outgoing submissions.

To ensure that tender submissions are standardized with Client's tender requirements.

Preparation of contract, project estimate and tender, monitoring estimates including Bills of Quantities.

Update Contract / Subcontract Agreement, Contract Validity, PO/ WO of the ongoing Project.

Keep monitoring the Company Licenses , incl. Certifications, etc.

Please forward your resume and cover letter to us with your salary expectations asap.

While every endeavor is made to respond to every application, we regret that only shortlisted candidates will be notified.

· Salary is negotiable depending on experience

· Able to commence employment on short notice is preferred.