Project Manager (Event)

KEY RESULT AREAS

1. Project Management Efficiency & Accuracy : Project Targets / Timeline
2. Project Deliverables & Performance
3. Client Relations
4. Continuous Improvement

JOB SUMMARY

Project Manager is responsible to lead end-to-end projects focused on environmentally and socially responsible events, managing all stages from initiation to completion. Accountable for successful project outcomes, ensuring on-time and on-budget delivery aligned with sustainability goals, while providing essential support to project teams through effective resource and budget management, stakeholder communication, risk mitigation, and the seamless integration of sustainable practices throughout the project lifecycle.

DUTIES AND RESPONSIBILITIES

1. Develop, execute, and monitor project management processes for sustainable events, ensuring seamless internal and external coordination.
2. Ensure on-time, on-budget delivery of sustainable event projects with maximum positive environmental and social impact, providing expert guidance and tools.
3. Manage tasks and communication between clients and internal teams to align with project objectives and sustainable deliverables.
4. Assess and improve project performance, specifically the integration and impact of sustainability initiatives.
5. Collaborate with Sales & Business Development on strategies to secure B2B deals for sustainable events, including client presentations.
6. Define clear project timelines and sustainable deliverables for all stakeholders.
7. Coordinate with internal teams (Production, Impact & Marketing) for sustainable procurement, communication, and integration of social/upcycling elements.
8. Manage project finances (costing, invoicing) in collaboration with Finance.
9. Contribute to the enhancement of our sustainability offerings and identify cross-selling opportunities with the Sales Team.
10. Monitor project metrics, including the effectiveness of sustainability initiatives.
11. Collaborate on the development of sustainable event programs for clients.
12. Conduct client meetings to understand goals and provide progress updates.
13. Report on project performance, including sustainability outcomes, to senior management.
14. Identify, mitigate, and resolve project risks, minimizing negative environmental and social impacts.
15. Facilitate clear communication and collaboration among all stakeholders regarding sustainability goals.

MINIMUM KNOWLEDGE AND SKILL REQUIREMENTS

1. 2-4 years of demonstrable experience in project management support, preferably in professional services or event management with sustainability involvement.
2. Proven planning, organization, and proactive problem-solving abilities with a sustainability focus.
3. Strong professional communication and interpersonal skills, particularly regarding sustainability.
4. Proficiency in Microsoft Office Suite and familiarity with project management tools.
5. Solid understanding of financial processes (budgeting, invoicing).
6. Ability to learn quickly and adapt to evolving sustainability best practices.
7. Goal-oriented and collaborative team player with strong negotiation skills.
8. Meticulous attention to detail and a commitment to achieving sustainable outcomes.
9. Fluency in English.
10. For Project Based Contract - 4 months.