Personal Assistant

Job Responsibilities:

• Organize and manage the senior management tight schedule, including important meetings, executive meetings, and other events.

• Ensure that the senior management always has a good understanding of their agenda.

• Handle written and electronic communications on behalf of the senior management, including letters, emails, and important business messages.

• Provide initial responses to some communications and develop more detailed responses.

• Provide information, reports, and analysis necessary to support the senior management decision-making process.

• Manage all aspects of chairperson business travel, including airline ticket bookings, accommodations, and transportation.

• Arrange efficient itineraries and ensure senior management comfort.

• Organize and conduct internal and external meetings and provide necessary materials and presentations.

• Communicate with external parties, including business partners, customers, and other associates, on behalf of the senior management.

• Build and maintain positive relationships with external stakeholders.

• Maintain a high level of confidentiality regarding important information and decisions.

• Manage special projects that may be assigned by the senior management.

• Ensure that the projects run according to the plans and schedules set.

• Proficient in software and office tools necessary to handle administrative and schedule management tasks.

Requirements:

• Bachelor's degree in a relevant field, such as business administration, secretary, law, or a related discipline.

• Previous experience minimum 3 years as an executive assistant, personal assistant, or Secretary.

• Familiarity with the responsibilities associated with supporting high-level executives.

• Excellent written and verbal communication skills in English language is a must.

• Strong organizational and multitasking abilities to manage the chairperson's schedule and various tasks efficiently.

• Proficient in using standard office software (Microsoft Office, email, calendar management, etc.).

• Ability to work collaboratively with other members of the organization and support the chairperson's leadership initiatives.

• Already in Bali is more preferable.

• Can join immediately is preferable.