Personal Assistant (Mandarin Speaker)

About the Role

Provide comprehensive personal support to the Chairman/President in managing daily personal needs, family matters, private travel, household affairs, and lifestyle arrangements. Ensure that all personal matters are handled in an organized, comfortable, secure, and efficient manner, in line with the executive’s preferences.

Key Responsibilities

1. Manage the Chairman/President’s personal calendar, appointments, daily activities, and family schedules.
2. Arrange and confirm restaurant reservations, hotel bookings, personal activities, and other lifestyle needs.
3. Remind the executive of upcoming appointments, preparations, documents, and requirements before each activity.
4. Coordinate personal and family needs according to the executive’s instructions.
5. Maintain the confidentiality of personal documents and family information.
6. Coordinate with household managers, domestic helpers, chefs, drivers, security personnel, and other personal staff.
7. Arrange flights, accommodation, transportation, travel itineraries, reservations, and travel documents.
8. Record personal expenses and maintain transaction receipts in accordance with established procedures.
9. Protect the privacy of the executive and their family, including residential addresses, travel schedules, and other sensitive information.
10. Handle special assignments related to the executive’s personal needs.

Requirement

1. A bachelor’s degree is preferred.
2. Ideally, 3–5 years of experience as a Personal Assistant, Private PA, Lifestyle Assistant, Household Coordinator, or in a similar role.
3. Active Mandarin proficiency in both speaking and writing is highly preferred if communicating directly with Mandarin-speaking executives. Indonesian and English proficiency are required.
4. Able to manage multiple schedules, maintain punctuality, and anticipate needs before being asked.
5. Experienced in coordinating household staff, drivers, vendors, travel arrangements, or personal services.
6. Able to track expenses, prepare travel itineraries, manage documents, and use productivity applications.
7. Highly trustworthy, calm, detail-oriented, service-oriented, flexible, and emotionally composed.
8. Willing to accompany the executive on domestic and international trips and adjust working schedules according to mutually agreed arrangements.