Deskripsi pekerjaan Personal Assistant Intern PT Staff Link Solutions
Requirements:
- Able to work on-site in Seminyak
- Good organizational and time-management skills
- Able to assist with daily administrative and coordination tasks
- Comfortable handling schedules, reminders, and basic documentation
- Good communication skills (written and verbal)
- Detail-oriented, proactive, and reliable
- Has their own laptop for daily task
- Has their own motorbike for commuting
- Working hours: 08:30 – 17:00
- Working days: 6 days/week
Responsibilities:
1. Schedule & Calendar Management
- Assist in managing the Director's daily schedule, appointments, and meetings.
- Send timely reminders for upcoming meetings, deadlines, and important tasks.
- Help coordinate and reschedule appointments when necessary.
2. Administrative Support
- Prepare, organize, and maintain basic documentation (letters, reports, meeting notes, etc.).
- Handle email correspondence and draft replies on behalf of the Director when requested.
- Organize and store digital files properly using the Director's preferred system.
3. Coordination & Communication
- Act as a bridge between the Director and internal teams (or external parties).
- Relay messages, instructions, and follow-ups to relevant team members.
- Assist in communicating with vendors, clients, or partners as directed.
4. Meeting Support
- Help prepare meeting materials (agendas, presentations, documents).
- Take minutes during meetings and summarize key action items.
- Ensure follow-up on action points after each meeting.
5. Task & Project Assistance
- Assist in tracking the progress of tasks assigned by the Director.
- Help with small research tasks (travel, vendors, events, etc.).
- Support the Director in daily operational follow-ups and reminders.
6. General Office & Errand Support
- Help maintain office organization and tidiness when required.
- Run small errands (using own motorbike) such as document delivery, purchasing office supplies, or picking up orders.
- Ensure the Director has what they need for daily work (printing, scanning, etc.).
7. Confidentiality & Professionalism
- Maintain a high level of discretion and confidentiality regarding company and Director matters.
- Demonstrate reliability, proactiveness, and attention to detail in all tasks.
