Deskripsi pekerjaan Personal Assistant & Office Manager Hubaku Performa Digital
We are looking for a Personal Assistant to support the Director in handling various business projects, internal operations, and personal matters — including director's family related responsibilities. This role demands someone who is trustworthy, organized, proactive, and highly discreet.
You will work closely with the Director on a daily basis, both during and outside regular working hours when needed.
🔍 MAIN RESPONSIBILITIES:
Business-Related:
- Arrange and coordinate meetings; take notes and track follow-ups until completion
- Monitor the progress of multiple projects and ensure tasks are completed as instructed
- Prepare and organize documents, reports, and presentations
- Draft emails, proposals, and official communication
- Follow up team members and ensure business processes run smoothly
- Assist in communication and coordination with external partners
- Ensure reports and data are submitted accurately and on time
- Maintain well-structured information/document filing systems (physical and digital)
Personal-Related:
- Handle personal matters for the Director including family needs and errands
- Assist in organizing child-related schedules, documents, or school activities
- Be available to accompany the Director outside working hours, including evenings or weekends if necessary.
- Handle all responsibilities with strict confidentiality and professionalism
✅ QUALIFICATIONS:
- Female, aged 22–30
- Minimum Diploma from Secretary, Communication, or Business-related fields
- Excellent communication skills (written and spoken) in both Bahasa Indonesia and English. Mandarin will be beneficial.
- Strong attention to detail, highly organized, and proactive
- Proficient in Microsoft Word & Excel; familiar with social media & digital tools
- Comfortable handling both professional and personal tasks
- Willing to travel
- Willing to work flexibly occasionally outside office hours
