Deskripsi pekerjaan Operations & Administration Executive Wellshared
Operations & Administration Executive
Job Description
We are looking for an Operations & Administration Executive to ensure the smooth day-to-day operation of the workspace and support administrative, facility, and maintenance-related activities.
Responsibilities:
Monitor daily workspace operations and ensure facilities are maintained properly.
Conduct regular checks of office areas, meeting rooms, common areas, furniture, equipment, and other facilities.
Handle and follow up on maintenance and repair requests.
Coordinate with vendors, technicians, cleaning teams, security, and other service providers.
Monitor the completion of maintenance and operational tasks.
Handle operational requests and concerns from tenants and internal teams.
Support tenant move-in and move-out processes.
Prepare and maintain operational documents, reports, records, and administrative files.
Assist with invoice preparation and other administrative processes.
Maintain records of vendors, maintenance issues, inventory, and operational expenses.
Monitor office supplies, equipment, and operational inventory.
Assist with procurement and replenishment of office supplies when needed.
Support the implementation of operational procedures and standards.
Monitor the overall cleanliness, functionality, and readiness of the workspace.
Coordinate with relevant teams to ensure smooth daily operations.
Requirements:
Minimum 1–2 years of experience in Operations, Office Administration, Facility Management, Property Management, Hospitality, or a related field.
Strong organizational and administrative skills.
Detail-oriented and highly organized.
Good problem-solving and coordination skills.
Able to manage multiple operational tasks and priorities.
Proactive in identifying and resolving operational issues.
Comfortable working in both an office and on-site operational environment.
Strong communication skills and able to coordinate with vendors, technicians, tenants, and internal teams.
Proficient in Microsoft Office and Google Workspace.
Experience in facility management, property operations, or coworking spaces is a plus.
Good command of English is a plus.
