MT Sales Administrator (Staff)

MT Sales Administrator (Staff)

Job Description:

• Handle modern trade sales administration, including purchase orders, sales orders, delivery orders, invoices, and returns.
• Input, validate, and monitor sales and stock data to keep records accurate and up to date.
• Coordinate with Sales, Finance, Warehouse, and customers to keep sales processes moving.
• Keep documents complete and archived properly, in line with SOP and deadlines.
• Handle promo, claim, and dispute administration for modern trade accounts.
• Prepare daily, weekly, and monthly sales reports.
• Follow up on administrative needs and support the Sales team with accurate data and documentation.
• Support standardization of administrative processes through better use of systems.

Requirements:

• Diploma or Bachelor’s degree in any field, with a minimum of 1–2 years of experience in sales administration, order processing, or a related field.
• Preferably with experience in modern trade within the FMCG, beauty, or personal care industry.
• Solid understanding of the modern trade sales flow, from purchase orders and delivery schedules to advance shipping notices (ASN), invoicing, and retail compliance requirements.
• Familiar with common sales and distribution terms such as targets, promos, out of stock, and claims.
• Proficient in Microsoft Excel, including pivot tables, VLOOKUP or XLOOKUP, and basic formulas.
• Detail-oriented and organized, with a strong sense of accuracy in transaction data and documentation.
• Responsive and proactive, with clear communication and consistent follow-up.