Deskripsi pekerjaan KOL Specialist Admin GLOW FX Beauty
Objective Role:
Support the KOL team by managing administrative, financial, and operational processes to ensure smooth collaboration with KOLs and vendors.
Job Description:
- Manage all payments for KOLs, including preparing MoUs, invoices, and other required administrative documents.
- Control and track petty cash transactions, ensuring accurate recording and timely reporting to the relevant manager.
- Handle internal reimbursement requests, including product shipments to KOLs and entertainment-related expenses.
- Maintain and request product stock from the warehouse, ensuring timely and accurate delivery to KOLs.
- Oversee KOL payment submissions, ensuring all transactions are processed promptly and in accordance with company procedures.
- Review and validate vendor submissions to ensure compliance with company standards and regulations.
- Conduct regular follow-ups with KOLs regarding deliverables, payment status, and ongoing collaboration needs.
Qualifications:
- Minimum high school graduate; Bachelor’s degree in Business, Finance, or a related field is preferred.
- At least 1 year of experience in administrative roles, preferably handling payments, reimbursements, or working with KOLs.
- Strong communication skills to effectively liaise with KOLs, vendors, and internal teams.
- Proficient in Microsoft Excel, Word, and Google Suite; familiarity with financial systems is a plus.
- Strong organizational skills with the ability to manage multiple tasks and meet deadlines.
- Detail-oriented, proactive, and able to work in a fast-paced environment.
- Interest in the beauty industry and ability to adapt quickly in a dynamic environment.
