Deskripsi pekerjaan Junior Audit & Compliance Specialist POLYCHEMIE
About Us
Established in 1980, PT Polychemie Asia Pacific Permai is a leading and trusted industrial glue and adhesive manufacturer in Indonesia. We are committed to maintaining the highest standards of operational excellence, quality control, and regulatory compliance.
To support our continuous growth, we are looking for a high-integrity, detail-oriented Junior Audit & Compliance Specialist to join our team in South Jakarta. In this role, you will play a crucial part in ensuring our standard operating procedures (SOPs) are flawlessly executed across our Head Office, Factory, and Branch networks, while keeping the company fully ready for external, ISO, and Halal audits.
Role Overview
• Position: Junior Audit & Compliance Specialist
• Location: South Jakarta (Office-based with site/factory visits)
• Reports To: Auditor and Compliance Lead
• Employment Status: Full-Time (with a 6-month initial contract evaluation)
Key Responsibilities
1. SOP Management & Document Control
- Collaborate with Department Heads (Production, Warehouse, QC, Purchasing, and Admin) to design, refine, and update standard operating procedures.
- Manage Controlled Documents, ensuring systematic document numbering, version control, structured distribution, and archiving.
- Conduct On-Ground Verification to inspect whether field practices align with established SOPs, and report operational gaps.
2. Internal Audit (Head Office, Factory, & Branches)
- Execute Audit Fieldwork and Testing by collecting and reviewing financial documents, transaction records (Production, QC, Warehouse, Purchasing, Admin), and daily operating procedures.
- Evaluate Internal Control Systems to assess operational effectiveness and proactively flag potential risk vulnerabilities.
- Conduct Professional Interviews with staff and section heads to deeply understand workflows and verify regulatory adherence.
- Track Remediation Frameworks, monitoring CAPA (Corrective Action and Preventive Action) and PICA (Problem Identification and Corrective Action) logs through to completion.
3. External Audit Readiness (ISO & Halal)
- Prepare Comprehensive Audit Trails and physical evidence required for external ISO and Halal audits.
- Accompany External Auditors during site inspections, document noted audit findings, and coordinate swift resolutions with corresponding departments.
4. ISO & Halal System Maintenance
- Maintain ISO Frameworks (e.g., ISO 9001) by ensuring continuous updates of records, coordinating management reviews, and driving continuous improvement.
- Administer the Halal Product Assurance System (SJPH), including raw material lists, supplier Halal certifications, traceability logs, and internal training.
- Manage Regulatory Portal Submissions for the seamless processing and renewal of certifications via statutory portals (e.g., SIHALAL).
5. Compliance Matrix & Evaluation
- Monitor Legal and Industrial Regulations to ensure business activities stay fully aligned with law, industry standards, and internal corporate policies.
- Analyze Process Flows End-to-End from raw material receiving to finished goods dispatch via active on-site factory visits.
- Develop Auditing Matrices mapping specific processes against strict requirements, assigned PICs, and required audit evidence.
6. Documentation & Reporting
- Maintain Systematic Audit Working Papers, evidence binders, and results logs in a meticulous, audit-ready manner.
- Draft Formal Audit Reports and practical improvement recommendations for senior management evaluation.
- Conduct Follow-Up Audits to verify if previously agreed-upon recommendations have been successfully implemented by the respective departments.
What We Are Looking For
- Education: Minimum Bachelor's Degree (S1) majoring in Auditing, Accounting, Finance, Economics, or Statistics.
- Experience: Fresh graduates are highly encouraged to apply. Prior experience of 1–2 years in public accounting firms (KAP) or corporate compliance roles is a significant advantage.
- Certifications & Knowledge: Foundational understanding of ISO 9001 and/or SJPH (Sistem Jaminan Produk Halal). Holding a certificate as an Internal Auditor or Halal Supervisor (Penyelia Halal) is a strong plus.
- Technical Skills: High attention to detail, robust data analytical skills, immaculate documentation habit, and advanced proficiency in MS Excel / Google Sheets.
- Soft Skills: High integrity, objective mindset, strong communicative skills, and the capacity to deliver top-tier results under tight deadlines.
- Language: Native command of Bahasa Indonesia and basic reading proficiency in English documents.
- Mobility: Willingness to perform factory site visits to understand actual production workflows and execute field audits.
What We Offer
- Competitive Compensation: IDR 6,000,000 – IDR 8,000,000 per month (negotiable based on qualifications).
- Health & Welfare: Comprehensive BPJS Kesehatan & BPJS Ketenagakerjaan coverage.
- Professional Development: Fully sponsored company training for ISO Certification / Internal Auditor / Penyelia Halal.
- Clear Career Progression: Structured advancement path from Junior Specialist into a Senior Auditor or Compliance Officer role.
