Deskripsi pekerjaan Import Staff PT YOUNGSOO PRATAMA
We're Hiring – Import Staff
XEXYMIX | PT Youngsoo Pratama
Jakarta
About the Role
XEXYMIX Indonesia is looking for an experienced Import Staff to support and manage our day-to-day import operations.
The primary responsibility of this role is Import, covering import documentation, shipment coordination, overseas supplier communication, customs clearance, and import costing.
As a supporting function, this position will also assist the Finance team with import-related financial administration, reconciliation, payment documentation, and reporting.
We are looking for someone who is strong in Import, detail-oriented, organized, and comfortable working with both documents and numbers.
Key Responsibilities
1. Import Operations
- Handle end-to-end import administration and documentation
- Prepare, check, and maintain import documents including Commercial Invoice, Packing List, B/L, AWB, Certificate of Origin (COO), and other relevant documents
- Coordinate with overseas suppliers regarding shipment schedules, shipping documents, and import requirements
- Coordinate with freight forwarders, customs brokers, shipping agents, and logistics partners
- Monitor shipment status and follow up on delays, missing documents, or discrepancies
- Support the customs clearance process and ensure required documentation is complete
- Maintain accurate import records, shipment trackers, and documentation
- Ensure import processes are carried out accurately and according to company procedures and applicable regulations
2. Import Costing & Finance Support
- Prepare and monitor import costing and landed cost
- Check and reconcile freight, insurance, customs duties, import taxes, and other import-related costs
- Check supplier invoices and import-related billing documents
- Coordinate with Finance regarding supplier payments, import payments, and outstanding transactions
- Support reconciliation between import documents, invoices, payments, and accounting records
- Prepare supporting documents for finance recording and month-end closing
- Assist Finance with import-related reports and data when required
3. Reporting & Administration
- Maintain import and shipment databases and trackers
- Prepare regular reports related to shipment status, import costs, and outstanding documents
- Monitor import schedules, payment status, and document completion
- Manage and organize import documentation for internal reporting and audit purposes
- Use Microsoft Excel for import tracking, costing, reconciliation, and reporting
Qualifications
- Minimum D3/S1 in International Business, Logistics, Supply Chain, Management, Accounting, Finance, or related fields
- Minimum 2–4 years of hands-on experience in Import / Import Administration / Import Specialist
- Strong import experience is mandatory
- Good understanding of end-to-end import processes and documentation
- Familiar with Commercial Invoice, Packing List, B/L, AWB, COO, customs clearance, import duties, import taxes, and freight processes
- Experienced in coordinating with overseas suppliers, freight forwarders, customs brokers, and shipping agents
- Good understanding of import costing and landed cost calculation
- Basic to good understanding of finance and accounting processes, especially invoice checking, payment, and reconciliation
- Good to advanced Microsoft Excel skills (VLOOKUP/XLOOKUP, Pivot Table, SUMIFS, data reconciliation, and reporting)
- Strong attention to detail and accuracy
- Good organizational and coordination skills
- Able to manage multiple shipments, documents, and deadlines
- Good communication skills in Bahasa Indonesia and English
- Experience in fashion, retail, trading, FMCG, or consumer goods is highly preferred
What We're Looking For
We are looking for an Import professional with good financial awareness, not a pure Finance or Accounting candidate.
Your primary expertise should be in Import, while having the ability to support Finance in handling the financial administration behind import transactions.
