HR & Recruitment Officer

Company: Bali Vape & Tobacco Distribution (BVTD)

Location: Bali, Indonesia

Employment Type: Full-time

Department: Human Resources

Experience: 2+ years preferred

About Bali Vape & Tobacco Distribution

Bali Vape & Tobacco Distribution (BVTD) is a growing distribution company focused on the sales and distribution of vape and tobacco-related products across Bali and surrounding markets.

We are looking for a motivated, organised, and people-oriented HR & Recruitment Officer to join our team and take responsibility for recruiting, onboarding, employee administration, and day-to-day HR operations.

This role is ideal for someone who is confident communicating with people, understands recruitment, and can build a strong team culture while supporting the company's growth.

Key Responsibilities

1. Recruitment & Hiring

• Manage the full recruitment process from job posting to hiring.
• Create and publish job advertisements on platforms such as Glints, JobStreet, LinkedIn, and other recruitment channels.
• Source and actively approach suitable candidates.
• Screen CVs and applications.
• Conduct initial interviews and candidate assessments.
• Coordinate interviews with management and department supervisors.
• Conduct reference and background checks where required.
• Prepare employment offers and assist with employment documentation.
• Maintain an active candidate database for future hiring requirements.

2. Employee Onboarding

• Coordinate the onboarding process for all new employees.
• Prepare employment documents, company policies, and required forms.
• Introduce new employees to company procedures, reporting structures, and workplace expectations.
• Coordinate induction and initial training with department supervisors.
• Ensure new employees understand their job responsibilities and KPIs.

3. HR Administration

• Maintain accurate and up-to-date employee records.
• Manage employee attendance and leave records.
• Maintain employment contracts and HR documentation.
• Assist with payroll preparation and provide accurate attendance/overtime information to management or finance.
• Monitor employee probation periods and contract expiry dates.
• Maintain confidential employee information.

4. Employee Performance & Discipline

• Monitor attendance, punctuality, and workplace discipline.
• Assist supervisors with employee performance reviews.
• Track probation evaluations and employee KPI reviews.
• Support management in handling employee warnings and disciplinary procedures.
• Identify recurring employee issues and recommend solutions to management.

5. Employee Engagement & Company Culture

• Help build a professional, positive, and accountable working environment.
• Maintain good communication between management and employees.
• Assist with employee meetings, training, team activities, and company events.
• Help identify employee concerns and communicate them appropriately to management.

6. Recruitment Planning

• Work with management and department supervisors to identify upcoming manpower requirements.
• Prepare recruitment plans based on company expansion and employee turnover.
• Ensure key positions are filled within the required timeframe.
• Maintain a pipeline of potential candidates for sales, warehouse, administration, finance, marketing, and operational positions.
• Key Positions You Will Recruit For

The HR & Recruitment Officer will primarily support recruitment for:

1. Sales Representatives
2. Sales Supervisors
3. Warehouse & Picking Staff
4. Delivery & Logistics Staff
5. Administration Staff
6. Finance & Accounting Staff
7. Purchasing Staff
8. Marketing & Digital Marketing Staff
9. Operations Staff
10. Other positions required as the company expands
11. Daily Responsibilities
12. Check and respond to candidate applications.
13. Screen CVs and shortlist suitable candidates.
14. Contact candidates and arrange interviews.
15. Conduct initial HR interviews.
16. Update recruitment status.
17. Follow up with candidates and hiring managers.
18. Monitor employee attendance and HR issues.
19. Maintain employee records and documentation.
20. Weekly Responsibilities
21. Provide a recruitment progress report to management.
22. Review open vacancies and recruitment requirements.
23. Report shortlisted candidates and interview results.
24. Follow up on probation and employee performance reviews.
25. Review attendance and disciplinary issues.
26. Maintain and update the candidate database.
27. Meet with department supervisors regarding manpower requirements.
28. Monthly Responsibilities
29. Prepare a monthly HR report.
30. Report on new hires, resignations, turnover, and open positions.
31. Review recruitment performance and hiring costs.
32. Monitor employee probation and contract status.
33. Review attendance and disciplinary trends.
34. Prepare manpower requirements for the following month.
35. Recommend improvements to recruitment and HR procedures.
36. Key Performance Indicators (KPIs)

The successful candidate will be measured based on:

1. Recruitment speed — ability to fill vacancies within agreed timelines.
2. Candidate quality — quality and suitability of successful hires.
3. Staff retention — ability to recruit employees who remain with the company.
4. Interview efficiency — maintaining a strong candidate pipeline.
5. Onboarding completion — ensuring all new employees complete required onboarding.
6. HR administration accuracy — accurate employee records and documentation.
7. Attendance & discipline management — maintaining accurate records and following up on issues.
8. Reporting — accurate and timely HR reporting to management.
9. Hiring manager satisfaction — effective coordination with department supervisors.
10. Requirements
11. Minimum 2 years of experience in HR, recruitment, or talent acquisition.
12. Experience recruiting sales or operational staff is highly preferred.
13. Good understanding of recruitment and interview processes.
14. Strong communication and interpersonal skills.
15. Able to conduct professional interviews.
16. Highly organised and detail-oriented.
17. Proactive and able to work independently.
18. Comfortable working in a fast-growing company.
19. Strong follow-up and coordination skills.
20. Good knowledge of Microsoft Office / Google Workspace.
21. Experience using Glints, JobStreet, LinkedIn, or other recruitment platforms is an advantage.
22. Ability to maintain confidentiality and handle sensitive employee information professionally.
23. Bahasa Indonesia: Fluent.
24. English: Working proficiency preferred.
25. Preferred Candidate

We are looking for someone who is:

Proactive • Organised • Professional • Responsible • People-Oriented • Strong Communicator • Detail-Oriented • Results-Driven

You should be someone who doesn't simply wait for candidates to apply. You are expected to actively source candidates, build a recruitment pipeline, follow up consistently, and ensure BVTD has the right people in the right positions.

What We Offer

Competitive salary based on experience and capability.

Opportunity to grow with a rapidly developing distribution company.

Professional and dynamic working environment.

Career development opportunities.

Opportunity to build and develop the company's HR and recruitment structure.

How to Apply

If you are an experienced HR professional who enjoys recruitment, working with people, and building strong teams, we would like to hear from you.

Please submit your CV through Glints.

Bali Vape & Tobacco Distribution (BVTD)

Building the team behind a growing distribution business.