Job Requirements
Less than a year of experience
This job post is managed by
Felicia CHUA
Last active 2 years ago
Skills
Job description for HR and Admin Assistant (1 year contract) at Mandom Corp. Singapore Pte Ltd
About us
Founded in 1927, Mandom Corporation is a Japanese manufacturer and distributor of consumer products. From hair wax, cosmetics to shampoo, there is something for everyone to meet their daily needs. Some of the brands under our belt are: GATSBY, LUCIDO-L, Moist Diane and Heroine Make. As a company which focuses on Oyakudachi (dedication to service), we strive to provide the best quality products at affordable prices to consumers.
What to expect
As our HR & Admin assistant, you will gain experience in the full HR spectrum, with key focus on certain areas such as recruitment. In addition, you will also get to work on administrative matters, an important aspect in ensuring the day to day business operations runs smoothly.
If you enjoy working in a dynamic environment and interacting with people on a daily basis, send in your resume now!
You will be in charge of:
Recruitment
• Manage end-to-end recruitment, ie sourcing and screening of candidates, liaising with recruitment agencies, conducting interviews, managing the recruitment process with hiring managers, reference checking and drafting offer letters
• Drafting and posting roles on relevant job search sites
On boarding, confirmation and off boarding
• Assist in preparing orientation items for new staff
• Help prepare materials for staff confirmation
• Handle clearance related matters for resignees
HR operational duties
• Maintaining of personnel records, application for government grants, claims
• Application and renewal of work passes, S pass or EP for foreign staff
• Liaise with foreign staff for their 6 months medical check-up for work pass renewal
• Work with the HR team to provide advice, assistance, and follow-up on employee enquiries relating to administrative support, group insurance policy, employee benefits, HR practices etc
• Maintain leave system
HSA product registration
• Registering new products via HSA site
• Digitising Product Information File (PIF)
Office administrative support
• Re-stocking office supplies, space and office equipment management
• Point of contact for maintenance, mailing, shipping, supplies, equipment, bills and errands
• Disseminate information to staff provided by building management
• Coordinate onsite and offsite office meetings and social events, such as staff’s incentive trip, team bonding activities, for space reservations, catering and logistics etc
• Manage accommodation, restaurant and flight bookings
• Purchasing of gifts for guests
• Other ad-hoc duties assigned by the HR team
Who we are looking for
• Relevant Diploma / Bachelor’s Degree, preferably in human resource management
• Minimum one year experience as an HR & Admin Officer, HR Administrative Assistant or in similar roles
• Good knowledge of Singapore Employment Act and HR practices
• Strong analytical, interpersonal and communication skills with a positive attitude and take ownership in the roles and projects
• A good team player who can work independently, interact and work well in a team
• Possesses good interpersonal and communication skills to handle sensitive and confidential documentation and situations
*Note: Contract extension is subjected to work performance and vacancy availability