General Affairs Staff

PT. Genergy Global Indonesia – A subsidiary of a company headquartered in Xiamen, China, and the official license holder of Midea HVAC and Linvol Elevators & Escalators. Established in Jakarta since 2024, we have successfully handled various projects for major corporate groups across Indonesia.

We are seeking a proactive and detail-oriented General Affairs Staff to join our team and manage our office and foreign staff needs.

Office Location: PIK 2, Jakarta (Pantai Indah Kapuk 2)

What You'll Do:

Facility & Asset Management:

• Oversee and ensure all office facilities, company assets, and foreign staff housing are well-maintained and operational
• Coordinate repairs, maintenance, and servicing of office equipment and facilities
• Manage company vehicles and transportation arrangements

Foreign Staff Administration:

• Manage administrative documentation for foreign employees, including visa applications, extensions, and stay permits (KITAS)
• Coordinate with visa agents for processing and renewal of foreign staff legal documents
• Ensure compliance with Indonesian immigration regulations for all foreign employees

Travel Arrangements:

• Arrange domestic and international flight bookings for employees and management
• Coordinate hotel accommodations and ground transportation as needed
• Manage travel itineraries and ensure cost-effective bookings

Office Operations:

• Manage office supplies inventory and procurement
• Handle incoming and outgoing mail, packages, and correspondence
• Maintain office cleanliness, security, and overall work environment

Event & Meeting Coordination:

• Organize company events, meetings, and gatherings
• Prepare meeting rooms and coordinate catering when required

Vendor Management:

• Source and manage relationships with office vendors (cleaning services, catering, maintenance, etc.)
• Negotiate contracts and ensure service quality

Documentation & Reporting:

• Prepare regular reports on facility conditions, expenses, and administrative activities
• Maintain organized records of all GA-related documents and contracts

Who You Are:

• Education: Minimum Diploma (D3) or Bachelor's degree (S1) in any field
• Experience: Minimum 2–3 years of experience in General Affairs, Office Management, or Administration, preferably in a foreign or multinational company
• Technical Skills: Proficient in Microsoft Office (Word, Excel, PowerPoint)

Soft Skills:

• Strong organizational and multitasking skills
• Proactive, detail-oriented, and able to work independently
• Good communication and coordination skills
• Problem-solving mindset
• Other: Willing to work from the office in PIK 2, Jakarta

Why Join Us:

• Cross-Cultural Environment: Work alongside Chinese management, gaining exposure to global business practices
• Career Growth: Join a growing company with strong regional backing and opportunities for advancement
• Diverse Role: Experience a dynamic role covering facility management, foreign staff administration, and office operations
• Prime Location: Work in the prestigious PIK 2 area with modern facilities

Benefits:

• Competitive salary based on experience
• BPJS Kesehatan & Ketenagakerjaan
• Professional and supportive work environment
• Career development opportunities